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1 2 PROCEDURES OF THE CITY OF ROSEVILLE VARIANCE BOARD 3 Dated and accepted: April 7, 2004 4 5 Pursuant to Ordinance 1301 (adopted by the Roseville City Council on February 9, 6 2004), the Roseville City Code, Title 10, Sections 1014, Subsection1014.04 were amended by 7 revising language regarding the designation and operation of the City of Roseville Board of 8 Adjustment and Appeals to allow for more efficient use of the Planning Commission and City 9 Council meetings and providing more specific review of land use variances, by creating a 10 Variance Board and designating three members of the Planning Commission to serve as such 11 Board 12 13 The City Council shall annually designate three members of the Planning Commission to act as 14 the Variance Board pursuant to Minnesota Statutes Chapter 462. Requests for variances shall be 15 processed by the community development director or designee in accordance with the provisions of 16 chapter 1013 of this title or other relevant section of this code and Minnesota Statutes 15.99. 17 18 Election of Officers 19 20 At the first regular meeting of the Variance Board following the Council action pursuant 21 to City Code Section 1014.04B of each year, the Board shall hold its annual business meeting 22 (April). The Commission shall elect a Chair and Vice-Chair from among its members. In the 23 event of a resignation, the City Council shall appoint a replacement from among its members of 24 the Planning Commission to fulfill the unexpired term. At the meeting, the Board shall also 25 review and/or revise its By-Laws. The Variance Board secretary shall be the Community 26 Development Director or Director's designee. 27 28 Duties of Officers 29 30 The Chair shall preside at all meetings and be a regular voting member of the Board. 31 32 The Vice-Chair shall preside in the absence of the Chair and the alternate shall be seated 33 as a member of the Board. 34 35 Minutes shall be approved by the Variance Board at its next business meeting and shall 36 not be distributed to the general public until approved. All records shall be made available for 37 review at the City Hall. 38 39 Quorum 40 41 A majority (2) of the total members duly appointed by the City Council to the Variance 42 Board shall constitute a quorum. A quorum shall be present for the transaction of any official 43 vote or action by the Board. In the event of a lack of a quorum at any regular meeting or duly 44 called meeting of the Variance Board, the member present shall continue the hearing(s) and 45 extend the 60-day review time line, as necessary. 46 1