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Regular City Council Meeting Monday, January 26, 2015 Page 23 Ayes: Willmus, Laliberte, Etten, McGehee, and Roe. Nays: None. At the request of Councilmember Laliberte, resident Sarah Barsel, in tonight's audience, provided an update on the interest of St. Christopher's Church in their solar project. City Manger Trudgeon advised that the Community Development Director and Finance Director were continuing to discuss various aspects of agreements, and if their research is finalized at that point, may be available to present to the City Council in February. b. Discuss Facility Management and Public Works Department Reorganization With the City's Fleet and Facility Supervisor, Pat Dolan, recently retiring, Public Works Director Duane Schwartz advised that, while if created a significant loss of institutional knowledge, it also provided an opportunity for further review of the Department's structure and service delivery needs at this point in time, as detailed in the RCA dated January 26, 2015. With many additional changes anticipated in the future, and more department retirements pending, Mr. Schwartz noted the need to review how things were done and if they were being done as efficiently and cost-effectively as possible, or if things should be structured differently to match staff and their skill sets. Mr. Schwartz reviewed the department's strategic plan, how facilities are and should be managed, reallocation of duties, and reconsideration of the previously proposed entry level customer service positions with the goal to better align duties with skills and reduce unmet needs and disruptions. Mr. Schwartz further re- viewed current position duties performed by the Fleet/Facility Supervisor in man- aging and/or overseeing City Hall, Public Works and License Center maintenance with the majority provided contractually; management of central garage opera- tions; ICON pavement management data and NPDES storm water duties and re- porting; as well as special projects. Mr. Schwartz presented the current Public Works Department organizational chart as of January 15, 2015; and his recommendations across the department. Mr. Schwartz proposed that facility management oversight fall under a Utility Super- intendent position and fleet management under the Street Superintendent, with the addition of the proposed Customer Service position thereby shifting duties with other support staff and superintendent level positions. Mr. Schwartz noted that facility management required specialized training and experience, and currently represented 50% of the Facility Management position duties, and filling the position was difficult to match with compatible skills and limited availability with the private market offering higher pay rates than could be managed by the public sector, with many private sector firms specializing in facil-