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AttachmentA AGENDA FOR PUBLIC IMPROVEMENT HEARING Victoria Street Reconstruction A. Mayor calls the meeting to order and announces the purpose of the meeting and format for the hearing. "This is a public improvement hearing to consider whether public improvements should be constructed. The decision before the City Council is whether or not to proceed with the public improvement project. A final decision will not be made at this time regarding the assessment rates or how the project costs will be allocated. That will be done at a separate assessment hearing after the project is completed." "These projects were initiated as a result of staff recommendation. For staff initiated projects or projects not petitioned by more than 35% of affected property owners, for the project to be ordered a 4/5 vote of the City Council will be necessary. The Council will consider a resolution ordering the improvement or continuing the hearing to a specific future date." THE FOLLOWING AGENDA CAN BE USED AS THE FORMAT FOR THE PUBLIC HEARING: B. City Manager comments including project number, brief description of project, published and mailed notices, and written objections to the following Project: P-ST-SW-15-02 Victoria Street Reconstruction (Larpenteur Ave to County Road B) It is suggested that the City Manager should make a general comment regarding the published and mailed notices. This should include the following language: "Published and legal mailed notices have been provided for this project. Legal notices appeared in the city's legal newspaper, The Roseville Review, on January 20 and January 27, 2015. Mailed notices were sent on January 16, 2015. Affidavits of mailing are available in the office of the City Engineer." Prior to the hearing proceeding, the City Manager should read all written objections for the project. C. City Engineer by this time has provided specific information for project including existing conditions, proposed construction, special conditions, schedule, cost estimate, and financing. D. Mayor opens hearing to public. It is suggested that the following comments be made by the Mayor: "In an attempt to provide everyone an opportunity to be heard and yet conduct the hearing in an efficient manner, we would suggest that rules be used for the hearing for this project. These would include the following: 1. Individuals should identify themselves by giving their name and address and should speak into the microphone. 2. Each speaker should limit questions and comments to two to three minutes. 3. No person will be heard for a second time until all interested persons who wish to speak have had an opportunity to do so. 4. Be courteous. No comments from audience or applause during question/ comment period. E. Mayor closes hearing. After all citizen comments have been completed, the Mayor should indicate that the public hearing is closed and turn the hearing over to the City Council for action. F. Council action on improvement: Resolution ordering improvement and preparation of plans and specifications for project. (Resolution provided by City Engineer.)