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Further, based on this low bid, the City’s cost participation on this portion of the project 30 increased from $158,973 to $364,818, resulting in a cost of $22.16 per cubic foot. In 31 comparison, the stormwater management systems in last year’s Pavement Management Program 32 located at Dellwood/Sherren and Stanbridge/Manson averaged about $8 per cubic foot of 33 stormwater handled; these systems did not include a reuse component. 34 Since the bids were opened, City staff has been working with the design engineers and the 35 contractor to try to identify elements of the project that could be redesigned or removed to lower 36 the cost of the project. We have also been in dicussions with Rice Creek Watershed and BWSR 37 about potential additional funds. These talks continue, but due to the timing of the adjacent Park 38 Renweal project, it necessary to take action on this element of the project while we continue to 39 look at redesigning the system or walking away from the project altogether. 40 Based on the low bid and the potential additional cost to the City for any cost overruns or 41 unforeseen conditions during the project construction, as well as the coordination issues with the 42 Park Renewal Project if we adjusted the timing or design of this proposed contract, City staff is 43 recommending that bids for this project be rejected. 44 City staff will continue to work with BWSR in an attempt to identify a revised project design 45 that would not impact the ballfield work but still meet the intent of the grant funding. The grant 46 is set to expire on December 31, 2015, therefore, assuming a timeline extension is not granted, it 47 may not be possible to design and construct an alternative project before the funds expire. 48 PO OLICYBJECTIVE 49 The goals of the City’s Comprehensive Surface Water Management Plan are to protect the 50 integrity of storm water conveyance channels, reduce nutrient loading and improve water quality 51 to lakes and wetlands. City policy is to cooperate with other agencies for mutual benefit 52 whenever possible. 53 FI INANCIAL MPACTS 54 The City of Roseville has, to date, spent $31,150 in project development costs. The BWSR grant 55 has covered 75% of that cost, or $23,362, and the Stormwater Utility Fund has covered the 56 remaining $7,788. 57 SR TAFF ECOMMENDATION 58 Staff recommends that the City Council approve the attached resolution rejecting bids for the 59 Evergreen Stormwater Reuse Project. 60 RCA EQUESTED OUNCIL CTION 61 Approve the resolution rejecting bids for the Evergreen Stormwater Reuse Prokect. 62 Prepared by: Marc Culver, City Engineer Attachments: A. Resolution B. Project Location Map Page 2 of 2