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City of 101 EviruE Minnesota,USA City Council Meeting Retreat Minutes City Hall Council Chambers, 2660 Civic Center Drive Wednesday, February 18, 2015 Mayor Roe called the meeting to order at approximately 12:00 p.m. and introductions were made around the table of Councilmembers and Department Heads; before turning the meeting over to Facilitator Craig Rapp. Present: Mayor Daniel Roe and Councilmembers Robert Willmus, Lisa Laliberte, Tammy McGehee, and Jason Etten; City Manager Patrick Trudgeon and Department Heads: Police Chief Rick Mathwig, Fire Chief Tim O'Neill, Finance Director Chris Miller, Public Works Director Duane Schwartz, Parks & Recreation Direc- tor Lonnie Brokke, Community Development Director Paul Bilotta; and Facilita- tor Craig Rapp. 1. Review Discussion from Tuesday Session Mr. Rapp briefly summarized yesterday's meeting based on the organization's culture and value propositions accomplished through a SWOT analysis to identify organizational and community challenges, in preparation for further defining and refining strategic pri- orities and identifying desired outcomes and indicators. Mr. Rapp advised that the efforts today will be to finalize those key outcome indicators for moving forward. 2. Identifying Organizational and Community Challenges (continued) Strategic Priorities (Challenges) Summary Those priorities identified from yesterday's meeting and receiving uniform agreement were: • Civic Engagement • Housing and Redevelopment • Effective Governance • Aging Infrastructure—Infrastructure Sustainability Another priority was identified; however, Mr. Rapp stated that he was unsure if it re- ceived unanimous agreement; and that was "Determining Priorities/greatness" which he had taken the liberty to restate as "Organizational Evolution," which from his perspec- tive would include an organizational value proposition, service, delivery and quality. Councilmember McGehee opined that, through accomplishing the four uniform priorities, the City would have gone a long way toward effective governance, at which point organ- izational evolution would naturally follow as the City moved forward from that point. Mr. Rapp confirmed his understanding that the desire was to incorporate "civic engage- ment" in all areas, even though it was called out as a separate strategic priority in the list. Mr. Rapp expressed concern that, if not calling it out separately, its impact may be lost; but by saying it was a target priority in all other categories, the outcomes specifically ad-