2015-04-28_PWETC_AgendaPacket - Laserfiche WebLink

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34 Chair Stenlund expressed his personal thanks and gratitude for the services of 35 Commissioners Felice and Gjerdingen as they completed their terms on the 36 PWETC. Chair Stenlund noted their invaluable knowledge of the City's 37 pedestrian and bicycle trails in the community, as well as those segments still 38 needed. Chair Stenlund stated that he had been honored to serve with both 39 Commissioners; and encouraged them to be present at the April 6, 2015 City 40 Council meeting for a formal recognition of their service. 41 42 Public Works Director Schwartz concurred, and included staff s appreciation of 43 Commissioners Felice and Gjerdingen. 44 45 5. Communication Items 46 Mr. Schwartz and Mr. Culver each briefly reviewed project updates and 47 maintenance activities listed in the staff report and attachments dated March 24, 48 2015. 49 50 Mr. Culver expanded on the comments regarding the City Council's rejection, at 51 staff s recommendation, of all bids recently received for the Evergreen 52 Stormwater Re -use Proje due to their wide variation in pricing and bids coming 53 in higher than the engin s estimate. Mr. Culver advised that staff had met with 54 the contractor, but with the uptick in the economic situation, contractor prices 55 were based on their increased business and private projects, with them no longer 56 being as needy for work. Mr. Culver noted that this system is relatively deep 57 compared to a typical system, and extra depth and complexity of the project 58 included the need to run it underneath the sanitary sewer line, increasing 59 unknowns for estimating by contractors, as well as their additional risk involved. 60 At the request of the PWETC, Mr. Culver advised that, while staff was still 61 reviewing the situation, it may to determined that it would not be prudent to rebid 62 the project later in the year, given the proximity to the ballfield and the actual 63 scope of a project that would not negatively impact the construction work planned 64 4there; and while it may be possible, it would be challenging to find a design that 65 could work. Under the circumstanced, Mr. Culver noted that the City would most 66 likely Le returning the $300,000 grant awarded for the project. 67 68 Further discussion included a report by staff that spring street sweeping had been 69 done in approximately half of the City; a review of types of curbs and annual 70 replacement as able and as funds allow; staff changes within the Public 71 Works Depart* with City Council approval of organizational changes related 72 to building maintenance management by a private firm on a one-year trial basis, 73 allowing for creation of an Office Assistant position for entry-level clerical duties; 74 and upcoming retirements of the Utility Working Foreman, as well as the 75 retirement of Public Works Director Schwartz at the end of April. 76 77 6. Leaf Pickup Program Discussion 78 Mr. Schwartz provided a presentation on the current program and anticipated cost 79 impacts for equipment replacement in the next budget cycle. Mr. Schwartz Page 2 of 17