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development review work on an as needed basis. Staff felt it was important to maintain <br />consistency amongst foresters and also believe that the best way for the forester to understand <br />the positives and negatives of the current tree preservation ordinance is to begin using it <br />immediately for the developments currently before the City for review. It should be noted that <br />the hourly rate for the development review, inspection, and enforcement services will be lower <br />than the forester work for the ordinance work. The negotiated rate for the development work is <br />$65 per hour and the contract is currently in the negotiation stage pending confirmation that the <br />City Council approves of the recommended team for the ordinance work. <br />PLANNED UNIT DEVELOPMENT CONSULTANT <br />Simultaneously, the City Planner also issued RFQs for creating a Planned Unit Development <br />Ordinance (PUD). These interviews followed a very similar process. Due to the cost savings <br />and substantially similar expertise, Sambatek was also chosen to complete the PUD work. The <br />total savings is approximately $6,194. <br />STAFF RECOMMENDATION <br />Based on the process and analysis completed, �he Community Development Department <br />recommends that Sambatek/S & S Tree Specialists be hired to complete the planned unit <br />development project and the tree preservation updating. The Community Development <br />Department seeks approval to negotiate final contracts for both ordinance writing projects. <br />It is anticipated that final contract pricing will come in near the current estimates of $9,401 for <br />PUD and $7,905 for tree preservation, however, public meetings beyond the 3 incorporated into <br />each proposal will be billed at approximately $100 per staff inember/per hour. <br />If the City Council approves of the staff recommendation, Staff will also complete negotiations <br />on the contract with S& S Tree Specialists for the Community Development Department's <br />forester development review, inspection and enforcement services. <br />BUDGET IMPLICATIONS <br />The Community Development Department included a half-time forester in its 2015 budget, <br />which funds will be used for the S& S Tree Specialist and the Sambatek contract. Similarly, the <br />Community Development Department annually budgets professional services dollars for projects <br />and will utilize those funds for the PUD ordinance contract. <br />RECOMMENDED CITY COUNCIL ACTION <br />By motion, approve Sambatek as the consultant to complete the planned unit development and <br />tree preservation Zoning Code processes and authorize the Community Development <br />Department to enter into contracts for each service; not to exceed 9,401 for PUD and $7,905 for <br />tree preservation unless the scope of services changes after the Consultants meeting with the City <br />Council on June 22, 2015. <br />By motion, approve S& S Tree Service as the consultant hired to complete all tree preservation <br />plan reviews, approvals, inspections, and enforcements consistent with the existing requirements <br />of Section 1011.04 of the City Code and authorize the Community Development Department to <br />enter into a contract for this service. <br />Prepared by: City Planner Thomas Paschke - 651-792-7074 � thomas.paschke@cityofroseville.com <br />Attachments: A: Consultant proposal <br />RCA CodeAmendmentConsultant 050415.doc <br />Page 2 of 2 <br />