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HRA Meeting Minutes – Tuesday, March 31, 2015 Page 5 1 further delaying the planning sessions, already scheduled into May. Chair Maschka noted, 2 from her past work with the HRA, the Dale Street Project, and other activities, Ms. Raye was 3 also very familiar with the City and the HRA as a group, and would do a good job as well. 4 5 At the request of Member Masche, Mr. Bilotta explained the rationale in not pursuing a formal 6 RFP for these small contracts to avoid an influx of potentially inappropriate proposals that 7 would be too broad in range and need whittled down to a workable few anyway. Mr. Bilotta 8 also noted that the consultants typically involved in this type of facilitation could do so at the 9 lower rates proposed in part due to them not needing to expend excess monies in promoting or 10 marketing their firm beyond their biographies or resumes that provided their areas of expertise. 11 Mr. Bilotta noted that there were only a few such facilitators working in this specific arena in 12 the metropolitan area. 13 14 Member Masche concurred with the transparency concerns raised by Member Majerus, and the 15 HRA’s desire to dovetail with the strategic planning efforts of the City Council as a vital 16 component. While timing is important, Member Masche opined that he saw no issues in 17 delaying the HRA’s strategic planning until June. Member Masche expressed his interest in 18 seeing if Mr. Rapp was interested in working with the HRA and if there would be a price and 19 content advantage in doing so. 20 21 Chair Maschka noted this would allow staff the month of April to pursue an RFP with other 22 consultants. 23 24 Member Majerus clarified that he saw this as only needing an invitation for those consultants, 25 without the need for a formal RFP. Member Majerus asked that staff pursue similar steps to 26 that undertaken by the City Council for other interested consultants and their pricing. 27 28 Mr. Bilotta duly noted this request, advising that staff would consult with City Manager 29 Trudgeon on the list of consultants reviewed for the City Council’s strategic planning exercise. 30 31 Member Majerus, with consensus of the body, asked that staff be sure to include Ms. Raye in 32 that invitation. 33 34 Speaking to the City Council policy planning exercises, Member Etten suggested the needs of 35 the HRA may differ; and speaking specifically to the expertise of Ms. Raye, while it may be 36 fine to turn the clock backwards, he found the experience she brought to the table from her 37 housing expertise to be of great value to the HRA. Member Etten opined that the needs of the 38 HRA and City Council in considering a list of potential consultants may be very different; and 39 asked that the direction to staff be revised that they come back with three potential consultants 40 and have Chair Maschka and Executive Director Kelsey meet with them to make a 41 recommendation to the HRA with the list of their particular qualities. 42 43 Member Majerus suggested the HRA’s Executive Committee meet to interview candidates and 44 then make their recommendation, allowing transparency for the citizens of Roseville. 45 46 Member Masche concurred with Member Majerus, opining that it made sense to have a 47 consultant with specific knowledge of the roles of an HRA. 48 49 Member Etten asked staff to advise if and when the HRA had actually directed staff to work 50 with Ms. Raye on a strategic plan, as included in language of the HRA. Member Etten 51 clarified that he was very supportive of the work by Ms. Raye, especially with the Dale Street 52 Project, and he had no problem with the price she had quoted to provide this facilitation. 53 54 Chair Maschka clarified that while initial discussions were held between staff and the HRA, no 55 formal direction had been given specific to Ms. Raye prior to this requested action.