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REQUEST FOR HRA ACTION Date: 5-19-15 Item No: 9b Staff Approval: Agenda Section: Item Description: Approval of annual contract renewal with the City of Roseville for support services for 2015 Background 11.0 2The HRA requires annual review and renewal of the contract between the HRA and City of 3Roseville for the use of City staff to support the HRA in a wide variety of functions including 4staffing the Executive Director role, administrative support, financial services, GIS, code 5enforcement and other functions as needed. The scope of services and associated payment is a 6mutual agreement between the two bodies that is subject to negotiation annually or more 7frequently if conditions change. Reaching agreement between the two bodies is critical for 8each’s ability to budget and manage its work plans throughout the year. 9 10The HRA services contract also provides that the City Manager will nominate a candidate to 11fulfill the Executive Director role for the HRA Board. However, it is the HRA Board’s annual 12vote that appoints someone to the Executive Director role, not simply the act of nomination by 13the City Manager. 14 15This interrelationship of approvals between the HRA Board and the City Council/City Manager 16should encourage cooperation and coordination of efforts between the two boards while still 17providing a level of checks and balances necessary for independent action. 18 19Some of the HRA contracts have been unable to be approved this year so far and in the review 20and approval discussion, it appeared that the format of the past contracts may not be serving the 21HRA Board’s needs. As part of the discussion, no parties were able to identify which attorney 22created the original template and some of the language seems to be more appropriate for when 23the HRA was served by an outside consultant, rather than contracting with the City for services. 24 25Staff is presenting a new contract template to the HRA Board that is based more closely on the 26Financial Services contract that had previously been approved rather than the contracts which 27have been problematic for the Board. The new contract will include Financial Services in 28addition to the other programs financially supported by the HRA. 29 30The attached proposed contract outlines the basic roles and functions of the relationship between 31the HRA and the City of Roseville in regards to providing services to support the HRA. The 32main contract has two exhibits that it is anticipated would change at least annually, be mutually 33agreed upon by the two bodies and which outline the scope of services and the associated 34agreement on fee for those services. 35 RHRA Services Contracts (05-19-15) - Page 1 of 2