2015-05-19_HRA_Agenda_Packet - Laserfiche WebLink

Home

36The scope of services describe the primary services for support of the HRA as follows: 37Day-to-day HRA support functions 38Financial services 39Neighborhood Enhancement Program/Business Enhancement Program (NEP/BEP) 40 41The fee that is illustrated includes the amounts previously agreed to regarding financial services, 42the budgeted amount for NEP/BEP and the previously proposed amounts for staffing which is 43based on a formula equal to 100% of the Executive Director’s salary and benefits as well as 50% 44of the Community Development Department’s Senior Office Assistant’s salary and benefits. 45The Executive Director/Senior Office Assistant formula just assumes salary and benefits and 46does not attempt to capture many other forms of common overhead necessary for an employee to 47function including workspace, supplies and equipment, etc. 48 49It should be noted that the funding formulas are simply negotiated agreements between the two 50bodies as to a way to determine a mutually agreed upon reasonable contribution and do not mean 51that the HRA is limited to just using those two members of the City staff, nor does it mean that 52these two members of the City staff must split their time between City and HRA work in those 53exact same proportions. It is just a mutually agreed upon formula for determining a budget 54amount for each body. It is very common for the HRA to receive support from additional 55personnel including Code Enforcement, Public Works, Planning, GIS, City Manager’s office, 56Parks, Police, Finance and Fire as needed. 57 58It is anticipated that minor adjustments to the scope of services would be able to be managed 59without a need to revisit the contract to avoid excessive reapprovals. However, major program 60additions or deletions would likely require that the services contract be revised so that both 61bodies could adjust their budget, staffing and/or work plan assumptions. 62 63It should be noted that Exhibits A and B reference that the scope of services and fee payments 64are for the entire calendar year of 2015 in order to prevent any confusion caused by the late 65contract approval. At this time, all quarterly transfers from the HRA to the City have been held, 66pending the approval of a contract (i.e. the City of Roseville has been covering service costs). 67Also, a second motion is suggested to begin the termination process with the City of Roseville 68for the Fiscal Assistance Contract since the scope will be contained in the recommended 69contract. Staff will monitor the 2015 transfers to ensure the HRA is not overcharged for Fiscal 70Assistance. 71 Suggested HRA Action 722.0 By motion 731., approve service contract with the City of Roseville for $203,670 for calendar 74year 2015. 75 By motion 762., direct staff to notify the City that the HRA is providing a 30 day notice that it 77intends to terminate the previously approved Fiscal Assistance Contract. 78 79 Prepared by: Paul Bilotta, Community Development Director (651-792-7071) 80 Attachments: A: Services Agreement RHRA Services Contracts (05-19-15) - Page 2 of 2