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1 <br />2 <br />3 <br />4 <br />5 <br />6 <br />7 <br />8 <br />9 <br />10 <br />11 <br />12 <br />13 <br />14 <br />15 <br />16 <br />17 <br />18 <br />19 <br />20 <br />21 <br />22 <br />23 <br />24 <br />25 <br />26 <br />27 <br />28 <br />29 <br />30 <br />31 <br />32 <br />33 <br />34 <br />35 <br />36 <br />37 <br />38 <br />39 <br />40 <br />41 <br />42 <br />43 <br />44 <br />Attachment B <br />DRAFT Regular City Council Meeting <br />Monday, May 11, 2015 <br />Page 33 <br />adoption of the strategic plan. City Manager Trudgeon noted previous discus- <br />sions for involvement of advisory commissions at some point in the future, but <br />not for adopting the underlying strategic priorities developed by the City Council <br />at their Retreat. <br />Mayor Roe clarified that the intent was for involvement of advisory commissions <br />as things proceeded, but focus discussion and approval on the Strategic Priorities <br />and KOI's themselves; and revise the draft document to identify staff's proposed <br />strategic initiatives as "Preliminary Strategic Initiatives." Mayor Roe opined that <br />this should make it easy to receive feedback from anyone on those first two col- <br />umns for Strategic Priorities and Key Outcome Indicators (KOPs). <br />Councilmember McGehee suggested that tomorrow, every advisory commission <br />chairperson send a link with this document and any other applicable information <br />provided in tonight's agenda packet, for circulation to their members, but not nec- <br />essarily for feedback. Councilmember McGehee further suggested providing the <br />information on the City's front page website. <br />Mayor Roe concurred; however, corrected the process for disseminating that in- <br />formation to advisory commissions through staff, not by chairpersons; and sug- <br />gested instructions for them to provide their feedback on or before June 8 and an- <br />ticipated adoption by the City Council. Mayor Roe noted this would allow them <br />to determine if they wanted to provide any feedback. <br />City Manager Trudgeon opined that a lot of context needed to be given beyond <br />just the document itself; opining that it would lead to discussion at those advisory <br />commission meetings that staff would need to address. <br />Mayor Roe opined that the context could be provided. <br />City Manager Trudgeon responded that it could be provided with substantial staff <br />time. City Manager Trudgeon apologized for his continued attempts to get clear <br />direction. However, Mr. Trudgeon noted that, while the strategic plan summary <br />was in writing, it still needed some context, and if the intent and direction was for <br />staff to be responsive to advisory commissions, the strategic plan should be an <br />agenda item for their meetings. <br />Mayor Roe clarified that the intent was for advisory commissions, just like for <br />any other member of the public, have this information and be given the opportuni- <br />ty as individuals to respond with their feedback, and provided the dates for those <br />opportunities. Mayar Roe further clarified that it was not intended as an advisory <br />commission agenda item, but intended for the awareness of commissions and the <br />opportunities available for their persona] feedback. <br />