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Special City Council Meeting Monday,June 1,2015 Page 17 and how much was needed to sustain that maintenance fund. Mr. Culver further noted that parking lot improvements and retaining walls were also part of pathway projects, and also needed analysis and adjustments accordingly. One of the department's highest priorities, snow and ice operations, Mr. Culver reported continued to be unpredictable from year to year. However, Mr. Culver noted that staff had committed to build a reserve of salt and ice removal materials, but was unable to predict cost impacts on future purchases. While from a staffing perspective,Mr. Culver considered the department to be in a good place, he anticipated continuing to see significant turnover with retire- ments in addition to that. As that continued, Mr. Culver advised that he would continue to monitor the organizational structure and changes as they occur. In the near future, and in reviewing the long-term organizational chart, Mr. Culver advised that he saw the need for a third maintenance worker, since the two cur- rent mechanics, maintaining in excess of 150 vehicles in the fleet, were having difficulty keeping up without added overtime and longer delays in accomplishing those repairs. While those overtime requests are not always granted, Mr. Culver noted negative impacts on operations with delayed repairs and causing other maintenance workers to perform their own maintenance or minor repairs of vehi- cles or equipment, further detracting from their main duties. Since this creates is- sues with union rules as well, Mr. Culver noted the need to address this in the near future. Mr. Culver address potential losses in the future for both indoor and outdoor ma- terials and equipment storage facilities and the need to accommodate that shortage with a potential cost to address it long-term. With the higher commodity demand and costs for salt and oil creating significant material cost volatility, Mr. Culver noted the need to continue pursuing annual and/or purchasing opportunities and use of state contracts. Specific to water main breaks, Councilmember Willmus asked if those were re- paired in-house or using an outside vendor; and where materials removed from those sites are stockpiled. Mr. Culver advised that both in-house and outside vendors are used, depending on the complexity and location of the breaks; and storage of soils removed depended on the particular situation and time of year as well. Regarding pathway and parking lot issues and costs, Mayor Roe noted modeling and projections used by the CIP Task Force accounting for additional mileage go- ing into the system annually, estimating a levy increase of$80,000 for the CIP to cover costs in that projected timeframe; and intended to be programmed in as part