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Special City Council Meeting Monday,May 27,2015 Page 21 Mr. Trudgeon noted his projected set-aside in 2016 of$20,000 for the community survey. As noted in his budget challenges, Mr. Trudgeon noted the ongoing challenges in complying with rules of the Affordable Health Care Act, which may require seek- ing assistance from a third party to remain compliant. While broader than just the Administration Department, Mr. Trudgeon advised that, while the City had been fortunate over the last 4-5 years in health insurance more costs were shifted to employees (e.g. higher deductibles, co-pays, and well- ness programs), he noted with an uptick in claims, he anticipated resulting in- creased costs for 2016, perhaps as high as 10%. Mr. Trudgeon noted the success in past years with Human Resources Manager Bacon's negotiating skills, it was a necessary consideration. While Ms. O'Conner helps out in the Human Resources Department, Mr. Trudg- eon advised that at times during the year the day-to-day operations get fairly overwhelming, with the need to hire seasonal help. However, Mr. Trudgeon opined that he felt another option could be found to provide better internal ser- vice, and while not proposing anything for the 2016 budget, suggested that the City Council be aware of this for future reference. Councilmember McGehee personally recognized the additional duties of that de- partment and compliance with the Health Care Act, as well as the Fire Depart- ment union. City Manager Trudgeon noted that additional personnel for the Human Resources function had been under discussion and consideration for some time, but would need to be seriously considered in the not too distant future. Specific to management of volunteer support, Mr. Trudgeon noted that this still involved each department and not just Volunteer Coordinator O'Brien, as previ- ously mentioned earlier tonight by IT Network Manager Heiser. As part of this, Mr. Trudgeon noted those volunteer efforts may require additional hardware or kiosks and additional pressures to quantify or find the most cost-effective way to share resources, all of which were still under review and would be challenges coming forward in 2016 and future years. Regarding implementation of the HRIS authorized last year, Councilmember Laliberte asked if it was now up and running and whether it had served to stream- line Human Resource operations. Mr. Trudgeon advised that it was now up and running, even though it had taken significant time to get it there last year. However, Mr. Trudgeon noted the real test of the system would come with this fall's benefit renewal for 2016. Mr. Trudgeon advised that there had been a significant amount of software challenges