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HRA Meeting Minutes – Tuesday, July 21, 2015 Page 3 1 Member Wall expressed his personal concern in not having more detail available in what the 2 HRA was getting for their $146,000 based on the sketchy report; or who was performing what 3 functions. Member Wall opined that the HRA had a fiduciary obligation to make sure HRA 4 monies were being well spent and as allocated. 5 6 Member Etten questioned what kind of detail Member Wall would find most helpful. 7 8 Ms. Kelsey clarified that the work being performed was evidenced in the monthly HRA 9 meeting packets; and was allocated in accordance with the current HRA Strategic Plan. 10 11 Member Wall noted that when the first quarter transfer request had been presented, there was 12 more detail provided; and also noted the absence of Ms. Kelsey on approved leave during a 13 major portion of the second quarter causing him to question the amount of staff allocation 14 being requested. 15 16 Ms. Kelsey noted that staff services to the HRA had been covered by four other City 17 employees during her absence, including coverage in part by City Manager Trudgeon and 18 Community Development Director Bilotta, as well as support staff. 19 20 Member Masche opined the quality of information provided by staff has been and continues to 21 be outstanding. 22 23 Member Wall clarified that he was not disputing that, but simply asking for a more detailed 24 report for the second quarter payment to ensure the HRA was receiving $146,000 in service; 25 not arguing they didn’t get it, but only seeking an accounting of it. 26 27 Member Masche suggested Community Development Director Bilotta respond to that question 28 in addressing the job description of Ms. Kelsey and support staff. 29 30 Chair Maschka suggested perhaps a summary of duties performed could be part of reports 31 going forward. 32 33 Ms. Kelsey noted that, once the HRA finishes their Strategic Plan Update, which directly 34 affected the work performed by her and support staff, reallocation of duties would occur based 35 on the goals and priorities established by the HRA. Ms. Kelsey offered to provide a copy of 36 her and support staff’s job descriptions if that provided the information being requested. 37 38 Member Wall accepted that offer. 39 40 Member Masche clarified that Member Wall was not seeking the specificity of staff timecards 41 as part of that reporting; and asked if Member Wall felt there had been any lapse in service. 42 43 Member Wall clarified that he wanted to know what the HRA was paying for and whether the 44 level of service had been the same for the second quarter as it had been for the first quarter; 45 and simply sought confirmation that the work had actually been performed by others during 46 Ms. Kelsey’s absence. 47 48 Community Development Director Paul Bilotta 49 As the supervisor of Ms. Kelsey and HRA Support Staff, Mr. Bilotta suggested to the HRA 50 that there was no reason the HRA needed to approve the Second Quarter Transfer at this time, 51 offering to subsequently provide additional and more detailed information as requested by 52 Member Wall. Mr. Bilotta agreed to provide more transparency and more detail in future 53 reports. 54