2015-08-03_HRA_Agenda_Packet_Special_Meeting

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3. Minutes HRA Meeting Minutes – Tuesday, July 21, 2015 Page 11 1 Member Etten opined those areas would become apparent during the budget portion of the 2 Strategic Plan update. 3 4 By consensus, all agreed that the marketing efforts of the HRA were more than just the 5 welcome packet itself. 6 7 Chair Maschka noted background items included the NEP and BEP programs, newsletter 8 pages, etc. but were not part of the larger priority items. 9 10 Member Etten concurred that nothing went away by being identified as a priority or not, but 11 the budget would be adjusted to reflect those priority items; and would align with priorities of 12 the City Council and HRA. 13 14 Individual priorities were defined on flip charts and recorded as such for revision by Ms. Raye 15 in the next iteration of the five goals. 16 17 Ms. Raye reviewed the next steps to edit and revise language and address priorities in each 18 goal for approval by the HRA; at which point Ms. Kelsey would be asked to return with a draft 19 budget and alignment of resources over a four-year time period. 20 21 Member Wall asked for that information sooner rather than later to allow sufficient review 22 time before the meeting; and allowing those members unable to attend meetings to have 23 feedback. 24 25 Ms. Kelsey suggested calling a special meeting separate from the August regular HRA meeting 26 specific to the Strategic Plan Update, allowing for focused discussion. Ms. Kelsey noted her 27 observations of some goals and overlaps or redundancies that how best to define their intent as 28 a goal moving forward from the broader picture as well as with more specificity. 29 30 Member Etten noted some HRA initiatives had been postponed or put on hold for completion 31 of this Strategic Plan Update, and while a lot had been accomplished tonight, it needed further 32 refinement. 33 34 Ms. Kelsey noted that the HRA was the only entity required to adopt a Preliminary 35 Budget/Levy by September 15, 2015, not deferred like the City Council until September 30, 36 2015. Ms. Kelsey advised that this required the HRA to review their budget at the August 37 meeting, at which time it should have available a preliminary strategic plan for buy-in and 38 direction to and from the City Council at the August 10, 2015 joint meeting. Ms. Kelsey noted 39 the involvement of the HRA Subcommittee currently consisting of Members Etten and Masche 40 with Chair Maschka) as the Finance Committee to review budget specifics and make 41 recommendations to the full HRA for adoption. Given pending deadlines, Ms. Kelsey noted 42 her suggestion for a special meeting to stay on track. 43 44 Discussion ensued regarding meeting dates and times; availability of individual members; with 45 Ms. Kelsey directed to e-mail individual members to determine the best date to pursue for a 46 special HRA meeting. 47 48 Ms. Raye identified the proposed timeframe: 49 Immediately after tonight’s meeting, she and staff would revise language/priorities 50 Staff would perform a DRAFT preliminary budget assessment before the proposed August 51 3, 2015 special HRA meeting 52 August 10: preliminary conversation with the City Council at a joint meeting to seek their 53 input 54 August 18: Regular meeting of the HRA to adopt the final Strategic Plan and a Preliminary 55 Budget/Levy to present to the City Council