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1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 HRA Special Meeting Minutes — Monday, August 3, 2015 Page 5 Since the 2016 Preliminary HRA Budget would include funding for priority items, Ms. Kelsey noted that the bold, highlighted iniriatives should be clearly addressed and pointed out to the Ciry Council to make any addirional revisions before assigning budget allocations. Ms. Raye concurred, noting that the bold items were budget-related, and capital may be required to meet some of those goals, an important note for both the HRA and City Council as they moved forward with the Strategic Plans and priorities for each group. Ms. Raye suggested part of the discussion at the joint meeting include inviting the City Council to address anything they found missing or not captured by the HRA. Members concurred that the twenty bold priority items out of forty rtems t��al was still an ambitious work plan over the next four years. Ms. Raye agreed, opining some were also large initiatives; s HRA to assert those goals and defend them to the City Council Chair Maschka and members of the HRA thanked Ms planning process. Living Smarter Home and Garden Fair With August being when decisions were needed and ven the 2016 Fair, Ms. Kelsey provided several options as detai �� 3, 2015, asking for staff direction going forward. Ms. Kelsey � third party options, or other partnershi options for the Rosevill Kelsey also provided an oprion that � nate the Fair a six workshops ar adding more wor]<sh `'�� ,� Member Lee opined that Ms. Kelsey's Strategic Plan goals. ;ges�� it woul to the n�l co`"�munity. �: u�;. her facilitation of thi rateeic e began being confirmed for e s ff report dated August � d estimates of staff time, �`ome and Garden Fair. Ms. it is currently held, retaining elsewhere as proven with the updated Chair Maschka agre ,, .Ms. Kelsey ha��ier things to do; and while the options presented were all interest �" `�� degree, he w�unsure which would be the best to pursue at this ,��.; �� time. � Y;�� Member�' � � ee� �� `�"'i- Lee regarding staff time and the higher order initiatives and goals nee�� expertise of HRA staffwhen possible. When reviewing the attendance numbers from th ,��G Fair, a majority of them being from Roseville, it obviously �?�,�� area o' -.� �iuing interest and outreach for 600-800 people, and he was srill �ie��"i'i�� itive bu�` around the Fair. Member Etten opined that he found it to be of continue ra fit fo��the City, as well as providing exposure for other City departments from their booth��t the Fair and residents being able to ask questions of City staff at that time. However, ��mber Etten noted that the Fair, while promoting HRA programs, involved a broader of connection for the community, providing that value in addition to other outreac ., odels. Based on that benefit, Member Etten spoke in support of continuing the Fair i� re��if that group, but spoke in opposition to any option that used another connection (e.g. ng with the North Suburban Home & Garden Fair, or promoting other Home & Garden ��irs), questioning the Roseville connection and who would staff the fair and to what purpose. At the request Member Wall as to the third-party contractor option as an alternative, Member Etten expressed interest in that potential. However, Member Etten questioned what savings in staff time would be realized if staff had to coordinate those third-party efforts also. With that option, Member Etten also questioned some of the projected costs shown in the Castle Vision proposal (Attachment D) and all time billed at the hourly rate of $80, when some of those efforts (marketing/advertising through coordination of newspaper and billboard advertising) may be overly-inflated. Before signing a contract with a third-party contractor, Member Etten