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1 2 3 4 5 6 % 8 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 HRA Special Meeting Minutes — Monday, August 3, 2015 Page 7 HRA had available. Member Masche suggested that, if the Fair was discontinued and as time goes by and people seem to miss it and request reinstating it, they be encouraged to volunteer for a committee or group to undertal<e those efforts. Chair Maschlca noted the consensus appeared to be that the HRA was no longer interested in using its staff time in coordinating the annual Home & Garden Fair; and was interested in seeking input from the CEC moving forward. In the City Council's overall charge for its advisory commissions and specific `� ith the CEC in clarifying and helping volunteer committee members understand their��es, Member Etten noted that they had been clear in [heir expectations that advisory commissioi�ers come up with ideas for recommendation for City Council approval. Member Ette�� suggested the CEC could provide recommendations to the City Council on how to do th��`air better or options, but that their role was not to actually put on programming. Therefo '�embcr Etten �larified that the HRA could not ask the CEC to throw the Fair into their uck � of things to `�` ��fiie HRA could ask the CEC to help work through how the Fa'� �� ld be better or � �� in a different format, but not asked to take over coordination of t Fair. Member Lee noted that the bottom line was that developed, the HRA needed its staff to perform tho Chair Maschka agreed that the HRA needed its staff consuming nature of the Fair. Expressing confusion with the costs current HRA budget was for $21,000. Ms. Kelsey responded that no staff nm clarified that the Fair required staff time full strategic plan as than with the time- the staff r�ort, Member Wall noted the ere in�`uded on that budget; and Member lee that of the HRA. Member Wall askecl� e HRA would"=� $21,000 if the Fair was turned over to a third- party vendor. , `�w� Ms. Kelsey clarified th�� was recommended by staff based on their knowledge in doing o�kter Home & n the area. Ms. Kelsey noted that given the time-intensive nature of planning the Fair, and things the third-party vendor would not do, HRA and Ciry staff would still be somewk�t ir�olved at least in the first year. Ms. Kelsey noted this would ��r�:� �,�itional siz��;'�flyer advertising in local newspapers, hard costs, and other staff �o�`"' :z�hat she ��imated at $3,000 for her and her assistant's time, as well as costs of approxim w• $2,00� for delivery by other departments. Member VU� opined that brought up the third-party option cost to current expenditures. clarified that there would be no overall money savings, only a savings of HRA �lember Masche clarified that the first year, even a third-party vendor would require considerable staff time, which would take away from the other forty-three HRA priorities. Member Wall asked if the Roseville University was a viable option. Member Etten responded that it was a viable option, but a different option than having 600 — 800 Roseville residents coming through the Fair that would allow a much more in-depth or one-on-one experience for them.