2015-12-01_PR Comm Packet - Laserfiche WebLink

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See pages 7 - 15 - for excerpt of the Park & Recreation joint meeting. Regular City Council Meeting Monday, November 16, 2015 Page 4 1 gotiate and enter into an agreement for another storage facility in an amount not to 2 exceed $25,000 annually. 3 4 Councilmember Willmus asked that the term of the lease be only for 18 months at 5 the most, and not for 2-3 years; allowing for broader discussion on city storage 6 space needs and other issues coming into play as well. 7 8 Councilmember McGehee agreed with Councilmember Willmus, noting previous 9 discussions on purchase versus rental. While agreeing to a lease term for a stor- 10 age facility of up to 18 months, Councilmember McGehee opined that the city had 11 been aware of the need for space with given potential demolition of the Hagen 12 building for at least 3-4 years. Councilmember McGehee further opined that oth- 13 er options should have already been pursued during that time, further opining that 14 rushing into a lease agreement now without much planning wasn't terribly im- 15 pressive. 16 17 At the request of Councilmember Etten, City Manager Trudgeon responded that 18 the major storage items included large seasonal equipment and machines, as well 19 as materials and supplies (e.g. piping). At the further request of Councilmember 20 Etten, Mr. Trudgeon responded that much of it would require a facility with larger 21 warehouse/garage dock doors to facilitate access. 22 23 Public Works Director Marc Culver provided additional feedback based on this 24 discussion, particularly about the type of equipment/machinery being stored, in - 25 cluding street sweepers, lawn mowers and other summer equipment used to main - 26 tain vegetation around storm water ponds, as well as water/sewer distribution 27 equipment. 28 29 Regarding lease terms, Mr. Culver reported that staff was certainly attempting to 30 get as short of a lease term as possible. However, Mr. Culver reported that on the 31 previous site, the property owner was hesitant to agree to less than a 3 year term, 32 and staff had to push for the 2 year term by indicating to them that the property 33 owner would not need to reinvest much in the space during the City's use as it 34 was mostly for storage versus office use. Mr. Culver there was still transition 35 costs for the building owners, and noted that the property owner was still looking 36 to recoup those costs for a minimum term. 37 38 Mr. Culver stated that staff was very interested in the broader discussion on short - 39 and long-term storage needs, along with other issues on the table, and what was 40 best for the City's inside and exterior storage needs. Mr. Culver noted this would 41 vary depending on whether a vacant lot was available as a solution or an existing 42 building needing to be rehabbed. Therefore, Mr. Culver clarified that staff would 43 continue to advocate for a 2 year lease and if a longer term was needed, would re - 44 quest a year-to-year lease beyond that. However, with the current competitive