2015-12-01_PR Comm Packet - Laserfiche WebLink

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See pages 7 - 15 - for excerpt of the Park & Recreation joint meeting. Regular City Council Meeting Monday, November 16, 2015 Page 6 1 Councilmember Willmus expressed his commitment to a 1 year to 18 month max - 2 imum lease term; suggesting the lease agreement be structured for a 1 year term 3 with 6 months options in order to hold the City Council accountable to resolve 4 this situation sooner rather than later. Regarding staff's comment about property 5 owner responsibilities to retrofit a space for a tenant (e.g. fixtures or carpet), 6 Councilmember Willmus noted that most prospective landlords won't ante up any 7 money since tenants typically pay for those amenities. Councilmember Willmus 8 reiterated that his intent in a short-term lease was to set a deadline for the City 9 Council to make a decision; and suggested if the city was in a position to get by 10 during the interim, perhaps an additional storage area was not even needed during 11 that interim period. 12 13 Councilmember McGehee noted, while attending the Open House at Vogel Sheet 14 Metal's facility, there were several nice docks/bays that were not being used at 15 this time and suggested staff research that possibility. 16 17 At the request of Councilmember Laliberte, City Manager Trudgeon advised that 18 the armory building had been vacated and was currently empty; and while provid- 19 ing lots of space, questioned if it was suitable for the City's needs and/or future 20 use. 21 22 MOTION 23 Etten moved, Roe seconded, to allow staff to pursue a lease for storage space for 24 1 year to 18 months, or for the shortest term possibly available, at an annual lease 25 rate not to exceed $25,000. 26 27 AMENDMENT TO THE MOTION 28 Willmus moved that the term of the lease agreement in the proposed motion not 29 exceed 18 months. 30 31 Mayor Roe declared the motion failed due to lack of a second. 32 33 Councilmember Etten stated that with the language of his original motion, his in - 34 tent was that any lease term negotiated by staff of longer duration than the 18 35 months would require staff to return to the City Council for approval. However, 36 Councilmember Etten also noted staff's rationale in seeking a longer term in at - 37 tempting to get this accomplished as soon as possible, and while his motion lim- 38 ited the term and sought some specificity, it still left things flexible enough for 39 ' staff to be able to negotiate a lease agreement. 40 41 Roll Call 42 Ayes: Etten and Roe. 43 Nays: Willmus, Laliberte and McGehee. 44 Motion failed 45