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Regular City Council Meeting Monday, November 16, 2015 Page 4 gotiate and enter into an agreement for another storage facility in an amount not to exceed $25,000 annually. Councilmember Willmus asked that the term of the lease be only for 18 months at the most, and not for 2-3 years; allowing for broader discussion on city storage space needs and other issues coming into play as well. Councilmember McGehee agreed with Councilmember Willmus, noting previous discussions on purchase versus rental. While agreeing to a lease term for a stor- age facility of up to 18 months, Councilmember McGehee opined that the city had been aware of the need for space with given potential demolition of the Hagen building for at least 3-4 years. Councilmeinber McGehee further opined that oth- er options should have already been pursued during that time, fiirther opining that rushing into a lease agreement now without much planning wasn't terribly im- pressive. At the request of Councilineinber Etten, City Manager Trudgeon responded that the major storage items included large seasonal equipment and inachines, as well as materials and supplies (e.g. piping). At the further request of Councilmember Etten, Mr. Trudgeon responded that much of it would require a facility with larger warehouse/garage dock doors to facilitate access. Public Worlcs Director Marc Culver provided additional feedback based on this discussion, particularly about the type of equipment/machinery being stored, in- cluding street sweepers, lawn mowers and other summer equipinent used to main- tain vegetation around storm water ponds, as well as water/sewer distribution equipment. Regarding lease terms, Mr. Culver reported that staff was certainly atteinpting to get as short of a lease term as possible. However, Mr. Culver reported that on the previous site, the property owner was hesitant to agree to less than a 3 year term, and staff had to push for the 2 year term by indicating to thein that the property owner would not need to reinvest much in the space during the City's use as it was mostly for storage versus office use. Mr. Culver said there was still transition costs for the building owners, and noted that the property owner was still loolcing to recoup those costs for a ininiinum term. Mr. Culver stated that staff was very interested in the broader discussion on short- and long-term storage needs, along with other issues on the table, and what was best for the City's inside and exterior storage needs. Mr. Culver noted this would vary depending on whether a vacant lot was available as a solution or an existing building needing to be rehabbed. Therefore, Mr. Culver clarified that staff would continue to advocate for a 2 year lease and if a longer term was needed, would re- quest a year-to-year lease beyond that. However, with the current competitive