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Item 10d Attachment A Memo To: Paul Bilotta, Community Development Director Jeanne Kelsey, HRA Executive Director From: Chris Miller, Finance Director Date: December 14, 2015 Re: 2016 Administrative Fee for the EDA Paul & Jeanne, Based on our past practices for both stand-alone City activitiessuch as the former HRA and City business-type functions, as well asCity-sponsored activities such as the Roseville Visitors Association; we typically charge an administrative fee equal to 5% of the total operating budget.I propose the samefee structure for the EDA. The administrative fee covers the costs of general services provide by the Finance and Administration Departments and would be separate from any services provided by Community Development Staff.These services include: Process bi-weekly payroll and weekly payment of invoices. Provide various financial reports and analysis. Provide assistance and guidance in the preparation of the EDA’s annual budget. Coordinate the selection of a CPA firm and the preparation of all audit workpapers for the purposes of conducting an annual financial audit of the EDA’s activities. Establish and maintain all banking and investment relationships and procedures. Maintain coverage for the EDA/HRAand its activities on the City’s property liability and work comp insurance policies. Provide HR support and guidance for Staff. Provide for the EDA’s proportionate share of office space, office equipment & supplies, etc. The list of items shown above detail the regular on-going functions provided by City of Roseville Staff in the Finance and Administration Departments.Additional assistance is provided on an as needed basis. At 5% and a 2016 EDAGeneralAdministrative Budgetof $181,600, the admin fee for 2016 would be $9,080. Let me know if you have any questions.