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0 <br />DATE: <br />TO: <br />FROM: <br />SUBJECT: <br />M E M O R A N D U M <br />March 14, 1990 <br />Craig Waldron <br />Rick Jopke �� <br />Summary of March 13 Plan Rediew System Meeting <br />As you are aware, we will be meeting every Tuesday at 8:30 a.m. <br />with departmental staff inembers to do a detailed review of <br />existing procedures, processes, roles anci responsibilities. We <br />will be completing ihe review in each area prior to moving on to <br />another area. The outcome af this will be a d�tailed plan to <br />make the �xisting department work more efficiently and effective <br />as well as a plan for future needs to be more proactive as <br />outlined by the Ci�y Manager at our retreat. <br />On March 6th, we held the first of these meetings and had a good <br />general discussion and agreed on a process to deal wiih each <br />specific area. On March 13th, the meeting focused on the issues <br />of phone coverage during the summer p�ak wo�cic load time� <br />Char�ene summarized that she will he looking to find a temporary <br />pers�n to wark the months of June, July, and August on Monday, <br />Wednesday, and Friday each week. Charlene is contacting schools <br />and will talk to Ron and Mardy for other potential places we <br />could contact. Other issues discussed relating tfl �his were the <br />space needs for this position, the need for this positi.on to h�lp <br />with filing, especially in the Fire Marshal area and the fact <br />that thi.s will free up Merrilee and Charlene's time far other <br />i�ems. We will need to structure some quiet time for Mer�ilee <br />ar�d Charlene so that the�r can carry out their other duties. <br />The secand item discussed at the meeting was th� plan review <br />process. The basic process agreed upon would be as foll�ws: <br />1. The application is accepted at the Gaunter. The person <br />taking the application should insure that the application is <br />camplete and includes a phone number for a contact person. <br />2. The permit application is given t4 Mar�ty. Marty will insure <br />that the plans are date staxnped and t�at a PIN number is on <br />the application. <br />3. The permit application will then go to Merrilee ta be <br />entered into the com�uter. Marty will enter permits in the <br />camputer as necessary during Merrilee's absence. <br />4. The permit application will go <br />box. It should be noted that <br />system vs. the four boxes that we <br />to the pending application <br />we are going to a on� box <br />have now. <br />U <br />� <br />� <br />