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Regular Planning CommissionMeeting Minutes –Wednesday, December 2, 2015 Page 6 to have addressed those concerns and improved upon them.Therefore, Member 248 Cunningham stated she would be hard pressed not to support this request. 249 MOTION 250 Member Murphy moved, seconded by MemberCunningham torecommend to the 251 City Council approval of the proposed PRELIMINARY PLAT of the property at 2201 252 Road; as detailed and based on theinformationandanalysis, and as conditioned 253 and outlinedin the project report dated December 2, 2015; amended to emphasize 254 Condition D as follows: 255 “The applicant shall create and maintain a homeowner’s association for the long- 256 term maintenance of the private infrastructure.All documents shall be reviewed 257 and approved by the City Attorney, Public Works Department, and Community 258 Development Department. 259 Member Stellmach stated he found this latest proposal much improved from the last 260 iteration; and personally found three parcels and single-family homes a better fit for the 261 neighborhood.Member Stellmach expressed appreciation to Mr. Mueller for the 262 additional drainage improvements and trees remaining along Acorn Road. 263 Based on previous discussion earlier tonight, Member Bull clarified that based on his 264 understanding the emergency vehicle access concern had been brought up by the City 265 Councilas to stacking of vehicles on the private road as with the situation on any cul-de- 266 sac.However, Member Bull noted that the Police and Fire Departments, in their review, 267 had expressed no concern with that emergency vehicle access.Specific to tree 268 preservation, Member Bull noted that the previous plan required 87 replacement trees, 269 while this plan required zero replacements.Member Bull further noted that this plan 270 provided 4,000 square feet less of impervious surface area allowing for better drainage. 271 Therefore, Member Bull opined there were a lot of positives with this proposal compared 272 to those in the past.Member Bull stated that his one remaining concern was with the 273 potential responsibility the city may incur to maintain the basin in the southwest corner, 274 noting that it also bisected two different property lines.Member Bull asked how those 275 costs would be allocated when two different property owners were involved or how the 276 city would access the properties if required to provide that maintenance. 277 City Planner Paschke advised that all property owners wouldbe assessed equally as 278 they shared similar burdens; and if the site had any drainage issues, all three sites would 279 share equally in the resolution and associated costs. 280 Regarding previous City Council comments, Member Bull stated that he shared their 281 concerns about the homeowner’s association, and as noted in lines 113 and 121 of the 282 staff report, he was unclear on the term “long-term” maintenance, suggesting it needed to 283 be “permanent” and “ongoing” by the association.Therefore, Member Bull suggested 284 changing that terminology in the Commission’smotion and conditions.With that 285 amendment, Member Bull stated his support for that amended motion of approval. 286 Member Gitzen echoed the comments made by hiscolleagues, stating he found this 287 iteration a vast improvement from the last one in lessening existing runoff as well as any 288 new drainage.Member Gitzen spoke in support of the motion. 289 Chair Boguszewski also agreed with his colleagues, and suggested revised terminology 290 for Condition D to the makers of the motion, which they agreed with. 291 MOTION RESTATED AS REVISED 292 Member Murphy moved, seconded by MemberCunningham torecommend to the 293 City Council approval of the proposed PRELIMINARY PLAT of the property at 2201 294 Road; as detailed and based on the information and analysis, and as conditioned 295 and outlined in the project report dated December 2, 2015; amended to emphasize 296 Condition D as follows: 297 “The applicant shall create and maintain a homeowner’s association for the \[long- 298 term\] \[permanent and ongoing\]maintenance of the private infrastructure.All 299