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Planning Commission MeetingPage of 12 ? that amended motion of approval. Member Gitzen echoed the comments made by his colleagues, stating he found this iteration a vast improvement from the last one in lessening existing runoff as well as any new drainage. Member Gitzen spoke in support of the motion. Chair Boguszewski also agreed with his colleagues, and suggested revised terminology for Condition D to the makers of the motion, which they agreed with. MOTION RESTATED AS REVISED Member Murphy moved, seconded by Member Cunningham to recommend to the City Council approval of the proposed PRELIMINARY PLAT of the property at 2201 Road; as detailed and based on the information and analysis, and as conditioned and outlined in the project report dated December 2, 2015; amended to emphasize Condition D as follows: The applicant shall create and maintain a homeowners association for the \[longterm\] ??? \[permanent and ongoing\] maintenance of the private infrastructure. All documents shall be reviewed and approved by the City Attorney, Public Works Department, and Community Development Department. ? Ayes: 6 Nays: 0 Motion carried. For the benefit of the public, Member Murphy asked how questions were addressed and answers conveyed if unable to be answered tonight. Chair Boguszewski suggested it would be incumbent for staff or the City Council to address those issues before their subsequent approval. Mr. Paschke advised that, upon review of tonights draft meeting minutes, if additional information ? was needed before the request moved forward to the City Council, staff would do so and include them in their updated report to the City Council. Mr. Paschke clarified that the Citys Planning and ? Engineering staff would continue their ongoing review and monitoring of the development process. At the request of Chair Boguszewski and for the benefit of the public, Mr. Paschke advised that this request was tentatively scheduled for a City Council meeting agenda in January of 2016. b.PLANNING FILE 15025 ? Request by United Properties, Inc., in conjunction with Roseville Area School District No. 623 (property owners) for approval of a PRELIMINARY PLAT of 2659 Victoria Street hair Boguszewski opened the public hearing for PLANNING FILE 15025 at:24 p.m. ?? With this proposed action at tonights Planning Commission, Chair Boguszewski asked staff to ? clarify whether ownership of this property had yet passed Independent School District 623 to United Properties. Chair Boguszewski also sought clarification from staff on the quorum needed for a vote on this request. City Planner Paschke advised that the Purchase Agreement remained pending on tonights ? preliminary plat approval, and was a multifaceted project also involving cityowned property. Mr. ?? Paschke noted that part of the conditions of the Purchase Agreement was having this preliminary plat in place in order to facilitate the sale of Lot 2, the park property to the city, which was the main purpose of tonights requested action. Mr. Paschke advised that a simple majority vote or 4 votes ? would be needed for this proposed action. Chair Boguszewski advised that as a memberelect to the I.S.D. 623 School Board, to avoid a ? potential conflict of interest, he would participate in discussion and continue to chair the meeting, but would abstain from voting on the request. Member Murphy also advised that, as a member of the Board of Directors for a Senior Cooperative property in Roseville with a continuing relationship with United Properties, he would recuse himself from participating in this requested action, also to avoid any potential conflict of interest. City Planner Thomas Paschke provided a brief history of this request as detailed in staff report, and based on staffs analysis, reported that staff recommended approval of the request. ? Member Gitzen questioned if the City hadnt at one point requested Lot 2 as an outlot. Member ? Gitzen asked if it was subsequently sold, was it a buildable lot. file:///R:/CommDev/PLANNING_AND_ZONING/PLANNING_COMMISSION/Minutes/...4/11/2016