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Regular City Council Meeting Monday, April 18, 2016 Page 15 As part of that process, City Manager Trudgeon referenced referred to a draft pol- icy (page 30) that addressed that review, inventory and maintenance of those as- sets; and regardless of what software was used, could the data be retained, re- trieved and used as available. Mr. Trudgeon also noted the need to have a data- base with easy -to -understand and follow information as it related to asset history, asset standards and allowed for their periodic review. Again, Mr. Trudgeon ad- vised that this initial draft would be presented to advisory commissions for their input and then resubmitted to the City Council. Councilmember Willmus questioned the cost of implementing a citywide asset management program; with City Manager Trudgeon responding that staff already tracked their time sheets per project, so there would only be an incremental cost in addition to any annual software license fees. Councilmember Willmus used the example of considering ag-lime for softball fields, and questioned if more time was being spent tracking than actually recon- ditioning the field. Councilmember Willmus suggested this was something that needed to be taken into consideration, to identify a point where staff time should be spent on various components versus simply maintaining a fixed schedule to address a particular component or asset and determining how and where an asset management program is tailored. Public Works Director Mark Culver Mr. Culver recognized Councilmember Willmus' point, and clarified that, within the draft asset management program policy itself (lines 20-22) that concern was addressed per department. Mr. Culver noted this provided a list of which assets were being tracked: when, how and why; and provided examples of some equip- ment that was simply replaced on a set schedule since it made no sense to evalu- ate it. Along those lines for tracking, Councilmember McGehee stated that what she personally found missing was maintenance history for city facilities (e.g. Public Works building, City Hall, all six new park buildings, the new fire station, and the skating center). While evaluating ag-lime applications may be too much detail, Councilmember McGehee opined that when tracing maintenance histories of buildings, things could be learned about what is actually worth tracking and what wasn't, that might actually change that life span and maintenance history accord- ingly (e.g. LED light bulbs as a new technology that may evolve over time after its initial experimental stage). City Manager Trudgeon stated that the components of each of those components were included, including their HVAC and electrical systems, for each of those buildings mentioned by Councilmember McGehee, including the six new park buildings. Mr. Trudgeon reported that the fire station had still not been fully im-