2016-05-25_EDA_Agenda_Packet - Laserfiche WebLink

Home

6c. Attachment G Created spreadsheets, paper files, computer files, various reports, and financial accounts. Purchased and implemented a new computer module for the program. Informed and educated property owners about the program (and advised them of most common violations so they can self-inspect and obtain a higher rating). Implemented the program; scheduling inspections, performing inspections, documenting outcomes, assigning license types, issuing licenses, and, processing license fees. Coordinating with Fire Inspectors and Police. Many code requirements are of a technical nature and not widely known. This results in more violations identified and lowers the scores of some properties. The City wishes to work cooperatively with property owners; which is one of the stated goals of the program. In 2015, Council approved ordinance revisions/clarifications and MOU policy. Memorandums of Understandings an Completed Initial, Six Month and One Year renewal cycles. Current and Future Actions: Continue scheduling inspections, performing inspections, documenting outcomes, sending results/notification and invoices, issuing licenses and processing license fees, etc. Perform follow up inspections. Distribute reports. Move into enforcement for those properties not in compliance. Coordinate Rental License duties and activities with the 2016 NEP program so that one inspector performs both roles. Create more specific budgets and various financial accounts. 1 building will be inspected in May of 2016 31 buildings will be inspected in October 2016 Numerous MOU inspections throughout 2016 Maintain a cooperative working relationship with property owners and managers. Continue looking for process improvements and necessary revisions/clarifications to the ordinance. Highlights: During the renewal inspections for the 6 Month License Type: 26 of 30 buildings reduced the number of violations and elevated their license types to a Three o Year License Type. 1 of 30 buildings reduced the number of violations and moved to a One Year License Type. o The One Year License Type renewals had the following results: All 17 buildings were able to reduce noted violations and receive a Three Year License Type. o Significant reinvestment into these buildings, such as, cabinets, flooring, roofs, plumbing o fixtures, parking lots and landscaping. Since the beginning of the program, staff estimates an additional 2,751 smoke detectors have been installed predominately in bedrooms throughout the apartment buildings in the city. Perennial Management continues to do a good job of upgrading and making improvements to the buildings which are now almost fully occupied. Also, Police has noted there continues to be little or no police calls at these buildings. Maintenance personnel are now more aware of what is considered a violation. Page 3 of 5 R:\\CommDev\\CE Rental License Program\\Presentations\\2015 Year end presentation\\Rental License Year End Report 2015 to Council.doc