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4/25/16 COMMUNITY ENGAGEMENT COMMISSION MEETING 02-11-2016: ZONING NOTIFICATION TASKFORCE REPORT 85 Attachment # 2 86 Joint Report on Zoning Notification Procedures & Policies 87 88 February 4, 2016 Task Force on Zoning Notification 89 A joint Task Force of the Roseville Community Engagement and Planning Commissions 90 91 92 2016, meeting 93 94 Intent: The Reason for Formation of the Task Force on Zoning Notification 95 The City of Roseville staff, City Council and Boards & Commissions continuously seek to ensure that 96 best practices are followed in all aspects of city government and administration. Inclusion, fairness and 97 transparency are important tenets of this philosophy. From time to time, specific components of city 98 procedures and policies may be reviewed to make certain that these tenets are being followed to the 99 best ability of those accountable. Such reviews may result from the normal ongoing practice of self- 100 examination; or they may result from requests, suggestions or other feedback from citizens, 101 businesses, City commissions, or other parties who have an interest in city affairs. 102 Background: In 2014 the newly-established Community Engagement Commission included in its 103 otification process, including the effectiveness of its 104 communications with the general public. Later that year It asked the Planning Commission to join in 105 this review, since that Commission plays a and 106 making recommendations to the Council on zoning notification changes. Without presupposing that 107 the existing zoning notification policies and procedures were in any way deficient, both Commissions 108 felt that such a joint review would be reasonable and productive. In order to accomplish this, in 109 October 2014 the Community Engagement Commission and the Planning Commission agreed to form a 110 process. 111 work 112 plan which included authorization to form a joint task force with the Planning Commission on zoning 113 notification. The purpose of this task force was to review t 114 and format so as to enable all those who may be affected by zoning and land use decisions, or who 115 have legitimate interest in the effects of zoning and land use decisions, to be alerted that a change was 116 being considered, and furthermore to have the opportunity for input into zoning deliberations and the 117 decision process. 118 119 include the Community Development Departm formal notification process for land use changes, 120 4