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CC_Minutes_2016_0718
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Roseville City Council
Document Type
Council Minutes
Meeting Date
7/18/2016
Meeting Type
Regular
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Regular City Council Meeting <br />Monday, July 18, 2016 <br />Page 23 <br />Mr. Koepp reviewed the functionality of the current system and the need to pro- <br />vide modern functions and GIS data as a way of life for most users, as well as fus- <br />ing mapping and permit systems. Mr. Koepp also noted the improvements in re- <br />porting and data research available with this software, including economic devel- <br />opment and housing data that was cumbersome to obtain in the current system, <br />and dramatic improvements with this more superior reporting tool and database <br />that would be available for all departments. <br />Mr. Koepp provided a comparison table showing various types of software, staffls <br />review, and alternate options as well as upfront costs plus ongoing maintenance. <br />As noted in the staff report, Ms. Collins noted the recent purchase of Springbrook <br />by Accela that would allow the city's current Springbrook financial system to in- <br />tegrate this software as well. Ms. Collins referenced other departments providing <br />enforcement (e.g. Fire Department) and the ability with this software for all de- <br />partments to be on the same page electronically rather than the current phone <br />and/or email communication system. From that standpoint, Ms. Collins noted the <br />heightened level of communication and transparency it would provide, particular- <br />ly in the Design Review Committee (DRC) updates and workflow and communi- <br />cation advantages. <br />Ms. Collins advised that staff s research had provided very favorable comments <br />from users, the City of Rochester and Nicollet County, who both had good things <br />to say about the program, including from an implementation and support side. <br />Ms. Collins advised that they also gave good reviews for practical community us- <br />er feedback as well as from other organizations and with nationwide best practic- <br />es. Ms. Collins noted that the City's former Community Development Director <br />Paul Bilotta at his new employer, the City of Corvallis, OR also used this software <br />and indicated they were very pleased with its performance. <br />Mayor Roe asked if business licensing and/or pet licensing were available with <br />this software that could make it even more multi-departmental. <br />Ms. Collins advised that it has that capability, but she hadn't yet discussed its via- <br />bility with the Finance Department, while focusing on the land management mod- <br />ule, including rental and contractor licenses. <br />With the variable components in this software, Mr. Koepp noted modules were <br />priced according to the number of users; and this presentation was proposed to re- <br />coup costs for installation and maintenance via land use and application fees. Mr. <br />Koepp advised that other departments could add users at any time, as their de- <br />partments were able to absorb the related costs to do so. At this point for the <br />Community Development Department, Mr. Koepp stated the intent would be for <br />an initial 8 to 10 users; and the ability to add other users at any point those other <br />
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