CC_Minutes_2016_0718 - Laserfiche WebLink

Home

Regular City Council Meeting Monday, July 18, 2016 Page 25 process for whatever was decided. Councilmember Laliberte spoke in support of a per user versus per transaction software program. For reference, Mr. Koepp noted the variables in that type of application based on each software program reviewed by staff; and substantial costs that could be real- ized with a per transaction concept versus per user. At the request of Councilmember Laliberte, Ms. Collins addressed how current data would transfer into this new system for rental registrations, eliminating the labor intensive nature of the current system and ability to auto-generate renewal notices and electronic payment options. Mr. Koepp noted the current $4,0000 cost paid by the city for Pay Pal online payment support, but its inability to provide data reports without custom charges to do so. Councilmember Laliberte noted in the past there had been some difficulty in get- ting software to work with other software (e.g. HSI program) and asked if there were any concerns in this case. City Manager Trudgeon noted with Accela's purchase of Springbrook, it was an- ticipated this would work much better than past experiences had found. Sharing those concerns, Councilmember McGehee noted the advantages with the less "silo" system among city departments, allowed more vetting by the Infor- mation Technology Department on potential software programs, which she found a good improvement. Etten moved, McGehee seconded, authorizing staff to start developing a profes- sional services agreement with Accela to implement a new software solution for permits, inspections, licensing and code enforcement. Mr. Koepp advised staff anticipated having the information available to the City Council at next week's meeting. Roll Call Ayes: Etten, McGehee, Laliberte and Roe. Nays: None. b. Receive Update on New Employee Positions Created in the 2016 Budget As detailed in the RCA and attached department memoranda, City Manager Trudgeon briefly reviewed new positions as adopted in the 2016 City Budget and in accordance with the City Council's request for a mid-year update on their sta- tus .