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Human Rights Commission Minutes December 9, 2015 – Draft Minutes Page 4 of 6 136 Ms. Collins suggested the Commissioners forward their recommendations to her and she would 137 compile these for the Commission’s discussion. She stated if there was any language that would 138 overlap the HRC’s duties with other Commissions then this should be discussed and updated. 139 140 c.Review and Discuss 2016 Commission Schedule 141 142 Chair Groff stated the City Council had discussed meeting frequency for the Commissions and 143 he asked for input from the Commissioners on how often the Human Rights Commission should 144 meet. 145 146 Commissioner Christiansen suggested having the minutes condensed. 147 148 Ms. Collins stated the City Council wants to see the minutes continue in their current format and 149 it is the City’s policy to make every Commission meeting public. She clarified the Council 150 wanted all Commissions to review their schedules to ensure they were not meeting more than 151 necessary. She stated each Commission had to meet quarterly at a minimum. 152 153 Commissioner Carey suggested since they did not have a full Commission and clear direction 154 from the Council they could meet every other month for the first 6-months. This could be 155 changed once there is a full Commission and clear goals for the Commission. 156 157 Commissioner Christiansen expressed concerns with meeting every other month because she 158 would need Commission input for the Essay Contest. 159 160 Ms. Collins stated the Commission could accomplish what they want by meeting every other 161 month and have special meetings if necessary. 162 163 Commissioner Christiansen suggested if the Commission met every other month there could be 164 an understanding among the Commissioners that if a special meeting is needed it would be on 165 what would have been the regular meeting time and date. 166 167 Commissioner Carey stated meeting monthly does provide more accountability for projects and 168 allow for Commissioners to bring their ideas forward in a timely manner. 169 170 Commissioner Carey moved and Commissioner Christiansen seconded a motion to publish 171 the 2016 Human Rights Commission meeting schedule with monthly meetings scheduled 172 for the third Wednesday of each month. Motion passed unanimously. 173 174 d.Discuss 2016 Naturalization Ceremony 175 176 Ms. Collins stated the U.S. District Courts require official approval on the date for the ceremony, 177 which is tentatively scheduled for Monday, April 18, 2016. The Olympic Room is available on 178 this date as well. 179 180