2016_0224 HRC Packet - Laserfiche WebLink

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Regular City Council Meeting Monday, February 8, 2016 Page 29 1their purpose, but involving commission chairs at a minimum. Mayor Roe also 2supported the current EC reviewing the current Code of Ethics and providing their 3parting recommendations to the City Attorney for the record. 4 5Councilmember Laliberte reiterated the importance in holding themselves and 6those representing the city to high standards, and the importance of getting this 7work done. Councilmember Laliberte, with agreement by her colleagues, thanked 8the work of the EC to-date, stating that their work and service did matter. 9 10Meeting Frequency Discussion 11City Manager Trudgeon noted comments in the RCA (lines 23 – 46) related to 12frequency of HRC and CEC meetings, but noted the number of and importance of 13tasks covered by the city’s Administration Department. Mr. Trudgeon expressed 14his concerns with the long-term expectations of administrative staff from the pub- 15lic and commissions, which represented a large task, and the desire of city staff to 16provide dedicated service to all parties. Therefore, Mr. Trudgeon noted his sug- 17gested change in frequency of meetings to facilitate quality versus quantity of 18meetings and allow staff to be or remain effective in their interaction with com- 19missioners by providing guidance and context. However, Mr. Trudgeon ex- 20pressed his concern as City Manager, with the long-term impact to city staff in 21sustaining that coverage, given the multitude of many objections placed upon 22them, and possibly taking away from other important issues. Mr. Trudgeon rec- 23ognized the desire of commissions to meet monthly, but opined that it was unsus- 24tainable and eventually something would break down and issues would not be ad- 25dressed in a timely manner or issues not reviewed sufficiently. Based on past and 26current discussions, Mr. Trudgeon restated his recommendation for less frequent 27meeting schedules for commissions served by administrative staff. 28 29Councilmember McGehee noted that one long-term commission had been re- 30duced, and the CEC intended as a policy group, with the HRC more active in do- 31ing things. Councilmember McGehee asked it City Manager Trudgeon saw a re- 32duction in meetings of the CEC to every other month and keeping the HRC meet- 33ing monthly, both meeting monthly, or each meeting once/month opposite the 34other. 35 36City Manager Trudgeon noted that was the suggestion proposed. 37 38From a trial period, Councilmember McGehee opined that she could see the poli- 39cy group getting direction and discussing that, but opined it would be harder for a 40more active group offering educational programs such as the HRC. 41 42City Manager Trudgeon advised that it seemed to him based on the approach he 43was suggesting and based on his outside observation, that having the HRC and 44CEC both alternate meetings, their planning activities and policy issues overall 45could be addressed sufficiently. Mr. Trudgeon questioned the need for the HRC