2016_0224 HRC Packet - Laserfiche WebLink

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Regular City Council Meeting Monday, February 8, 2016 Page 30 1to meet regularly or monthly other than to update status versus the CEC actively 2working on issues and policies needing more touches along the way. Mr. Trudg- 3eon opined, that if having to choose, the HRC could meet less frequently, recog- 4nizing the HRC may have a different opinion. 5 6Councilmember McGehee stated she would be happy to support City Manager 7Trudgeon’s proposal understanding that it needed to remain flexibility as a pilot 8program, allowing City Manager Trudgeon the discretion for that flexibility. 9 10Councilmember Laliberte noted she had been anxious to hear the HRC’s 2016 11plans; and noted that moving forward in filling vacancies related to those items 12listed in their work plan, and noted that they listed only one new item beyond 13their current work plan. Councilmember Laliberte admitted she didn’t have a 14good feel for the work of the HRC and staff need, since there didn’t appear to be 15much new ground to cover other than plugging into the SE Roseville efforts. 16Therefore, Councilmember Laliberte suggested seeing if the HRC meeting 4-6 17times per year was viable unless needed more often, while continuing to have the 18CEC meet 12 times per year. 19 20Mayor Roe noted that a commission could also cancel meetings if and when they 21were found unnecessary. 22 23After hearing from the chairs of both commissions, Councilmember Etten opined 24that it was important for them to retain a full slate of meetings to continue their 25work. Therefore, Councilmember Etten admitted he was struggling with the rec- 26ommendation of City Manager Trudgeon and was reluctant to cut back on meet- 27ing frequency when commissioners were saying they still needed monthly meet- 28ings to accomplish their tasks. Councilmember Etten opined that he found it hard 29to consider cutting their meeting frequency without cutting reducing their tasks 30accordingly, especially if that meant the work would be accomplished offline ver- 31sus in the public arena. 32 33Councilmember McGehee noted that commission meeting minutes were not pre- 34viously formalized as they are now; and questioned how essential that is especial- 35ly if it took staff time. 36 37Mayor Roe clarified that the staff time being discussed was that in preparing for 38the meetings; with City Manager Trudgeon concurring, noting that frequently it 39required 2-3 hours for each meeting. 40 41In response to Councilmember McGehee referencing past meeting agendas, and 42not full meeting packets, City Manager Trudgeon clarified that as with any com- 43mission, a lot of input was needed, including background materials. Depending 44on the commission, Mr. Trudgeon noted that some did their own work in prepara-