2016_0224 HRC Packet - Laserfiche WebLink

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Regular City Council Meeting Monday, February 8, 2016 Page 31 1tion for their meeting (e.g. CEC) with staff only gathering and copying those ma- 2terials. 3 4Councilmember McGehee suggested that work would be slower if only meeting 5every other month. 6 7City Manager Trudgeon admitted that would be a question to consider, and asked 8what the City Council was interested in commissions pursuing. Specific to the 9CEC, Mr. Trudgeon opined that it would be challenging for them to move to an 10every other month meeting given their current work load. If in the future that 11work load changed or as things were removed from that docket, Mr. Trudgeon 12noted it may be possible then to reduce meeting frequency of the CEC. 13 14City Manager Trudgeon reiterated that his broader area of concern was the mis- 15match of staff resources and number of advisory commissions in an effort to be 16fair to those volunteer commissioners and their tasks; and his interest in making 17the overall process work to some extent. 18 19Councilmember McGehee opined that a lot of the work indicated didn’t need to 20be assigned to the CEC, but could come through staff suggestions or by hiring a 21consultant. 22 23Mayor Roe clarified that tonight’s goal was not to get into a discussion of the spe- 24cific work of commissions. Mayor Roe reviewed the comments of council mem- 25bers tonight that there was some support for fewer meetings of the HRC at a min- 26imum, but not so much with the CEC at this time. 27 28Mayor Roe suggested continuing with the current meeting schedule and revisiting 29it after six months or at the end of 2016 unless a better proposal was brought for- 30ward, anticipating each commission would continue to meet 12 times per year. 31 32Councilmember Laliberte reiterated her recommendation, opining that 20-24 33meetings for staff just with the HRC and CEC may prove challenging; and there- 34fore she had recommended that schedule be reduced to sixteen meetings to be 35more manageable. Councilmember Laliberte questioned if some of the work of 36staff could be accomplished by the advisory commissions themselves if meetings 37were reduced form twelve to six meetings annually. 38 39City Manager Trudgeon noted that both commissions had discussed that option, 40and felt it should be left as is. 41 42Mayor Roe advised that he was not hearing a majority offer supportfor any other 43option other than keeping it as is; with City Manager Trudgeon advising that he 44would continue to monitor the situation. 45