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Regular Planning Commission Meeting Minutes – Wednesday, June 1, 2016 Page 10 Ms. Collins noted that as much as the Community Development Department is involved 453 in crime prevention when considering redevelopment of certain areas, through crime 454 deterrent redevelopment and landscaping, as well as through environmental design; and 455 also through city code to address walkability and integrating those aspects in the plan for 456 connecting pathways and walkability. As far as community-wide emergency 457 preparedness, Ms. Collins noted there was considerable and rigorous training in place for 458 city staff to go through, even though that was on the periphery through regional and 459 federal mandates. However, Ms. Collins agreed that the more the community could do to 460 improve the public perception of public safety, the better (e.g. design, lighting, etc.). 461 As mentioned by Mr. Lloyd, Member Daire stated he would be satisfied if this area was 462 intentionally documented in the plan that an overall city program was in place and active. 463 Related to Member Boguszewski’s written question #4 and 5, Mr. Lloyd again clarified 464 that those second outside the purview of the Planning Commission had been removed 465 from consideration in the update, but would be in process in a parallel mode but not part 466 of the immediate work of the Planning Commission and their role in the plan update. 467 In the RFQ, Member Bull stated it was extremely important for community engagement, 468 and expressed appreciation that was spelled out. As part of the firm’s proposal, Member 469 Bull suggested they discuss their experience and proposed plan for that engagement, 470 especially related to immigrant groups in the community. Also as far as only considering 471 three candidates, Member Bull urged more flexibility for the discretion of the committee in 472 how many firms made it to the short list. Regarding the timing for the RFQ/RFP process, 473 Member Bull suggested that 3.5 week timeframe was too tight and should be lengthened. 474 Member Murphy, with confirmation by Ms. Collins, noted the RFP could be tweaked while 475 the RFQ was under review. 476 Regarding Member Boguszewski’s item #6 about adding the equity and climate change 477 aspects, Mr. Lloyd noted that had already been addressed tonight and were intended to 478 add an additional lens or some mindfulness to goals being adopted and taken into 479 account throughout the plan. Mr. Lloyd noted this could include other community 480 concerns such as trouble accessing services or programs due to language or 481 transportation barriers and suggesting easier ways to get around Roseville and the 482 region. Mr. Lloyd reiterated that this was not being proposed as new components of the 483 plan but additional ways to review what the community was doing. 484 At the request of the Commission, staff reviewed the next steps to present ideas and 485 feedback to the City Council, which may result in further edits to the draft RFQ and RFP 486 documents; and identifying the scope for public engagement as part of the City Council 487 and CEC’s discussions going forward. 488 Vice Chair Cunningham opined it would be great to have public comment prior to putting 489 out the RFP if that was possible. However, Vice Chair Cunningham noted that allowing 490 solicitation of that input throughout the process was an important step to continue along 491 the path of more community engagement. 492 Member Murphy thanked staff for listening to commissioner comments. 493 Member Bull agreed and asked that staff alert the commission to their need of any other 494 guidance if needed. 495 When presenting this information to the City Council, Member Gitzen suggested it may 496 provide more clarity to provide preliminary documents versus the redlined versions. 497 Ms. Collins thanked the commission for their input; and clarified that the intent of this draft 498 document presentation was only to provide a baseline and timeframe, noting the 499 significant input yet needed, but intended as a starting point. Ms. Collins opined that the 500 City Council would find tonight’s discussion a tremendous resource for them. 501 7. Adjourn 502 Vice Chair Cunningham adjourned the meeting at approximately 8:16 p.m. 503