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Regular Planning Commission Meeting Minutes – Wednesday, June 1, 2016 Page 9 Regarding the RFP, Member Kimble suggested asking the proposers what was new that 401 they were observing or what more did the city need to ask; opining they should be able to 402 bring new ideas to the city based on nationwide trends, how to keep and attract millennial 403 and a diverse population. As part of her work with Mr. Tom Fisher of the University of MN 404 and the Metropolitan Design Center assisting with putting tools together to help cities with 405 their comprehensive plan processes; Member Kimble suggested staff look into some free 406 tools that may be available. 407 Member Bull expressed his interest in hearing about trends around the county, rather 408 than just from a local or regional player, and any other things for the city to consider 409 based on that broader perspective. 410 Member Murphy reviewed the proposed timeframe addressed in the draft RFP, and 411 questioned that proposed work window based on staff and consultant time and if one 412 year was needed for internal review after that work was completed. 413 Mr. Lloyd advised that the timeline in the RFP at this time reflected a desire to start 414 sooner than later to avoid having all the good firms tied up and allows for time at the end 415 of the process to address any contingencies that may make the plan later. Depending on 416 the schedule of the consultant, Mr. Lloyd advised that it may not take that entire time, but 417 the presumption was the need to allow for sufficient public engagement activity, which 418 took up a considerable amount of time in the process and affected the overall final plan. 419 Member Murphy stated he was in favor of starting earlier and allowing for a longer winder 420 to do the work and receive more input at the beginning of the process. 421 Member Gitzen asked if somewhere in the plan, a SWOT analysis or trends were 422 included for potential threats on the horizon that could be addressed proactively now 423 before becoming an issue in the community. 424 Member Daire asked if any comprehensive plans include a community’s emergency 425 plans. 426 Mr. Lloyd advised that he had consulted with the City’s Fire and Police Chiefs and noted 427 there was no emergency management section included in the plan; with both chiefs 428 informing they didn’t feel there was a need from their perspective, nor were they 429 advocating for time and resources for that. Mr. Lloyd advised that they already did a 430 considerable amount of that planning through FEMA with a more universal versus 431 community-based method for emergency management with and by other departments. 432 While having a mindfulness of public safety as part of the overall goals of a city and 433 policy creation accordingly, he was confident this was addressed elsewhere and could be 434 part of the other documents referenced by the comprehensive plan. 435 Member Daire opined this seemed a test of the general government purpose statement 436 for the health, safety and welfare of a community, and opined a light be shined on it as 437 part of the comprehensive plan. 438 Based on his experience with emergency management, Member Murphy noted this was 439 an ongoing and continual process, and not on a ten year basis with a comprehensive 440 plan review, but much more dynamic for the community and region, including hazardous 441 materials, and other emergency management components. 442 Member Daire opined that from his perspective the City had a competent fire and police 443 department, and he was not thinking in terms of general difficulties and strategy 444 developed, but more as an “FYI” of the plan including safety and security developed by 445 professionals who had been at it far longer. Member Daire noted this represented a 446 significant capital component of the city’s annual budget but wasn’t accounted for in the 447 comprehensive plan at al. In order to round out the picture, Member Daire suggested that 448 element be included in the plan; whether or not it was included with public input, and left 449 to the professionals who know what they’re doing. However, Member Daire suggested 450 getting that information out there would provide a sense that those services were 451 available to the community. 452