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Finance Commission Minutes October 11, 2016 – Draft Minutes Page 4 of 8 this may not answer the question “is the City financially sustainable?”. In 2009 Roseville 133 decided to move from a 5-year CIP to a 20-year CIP. 134 135 Commissioner Bachhuber asked how the spending fits with the planned spending in the CIP. 136 Some of the spending is amortized over time and does not “hit” the operating budget. 137 138 Finance Director Miller stated when they develop a budget they develop the CIP first so that 139 whatever is planned for the upcoming year is included in the recommended budget for that year. 140 This way the financial piece for a project or asset replacement is in place. 141 142 Commissioner Bachhuber stated some of the cities ranked their projects or asset replacements 143 from critical to desirable as a way to prioritize items. He asked how Roseville determined what 144 projects were included in the budget and what projects would be put off to a future year. 145 146 Finance Director Miller stated there have been systems in place to prioritize these items but the 147 current Council had decided to use a different system than what has been used in the past. It is 148 the Council’s decision on what projects may be cut due to budget constraints. 149 150 Chair Schroeder stated it would make sense to have a general policy in place to guide the 151 Council in what should be priorities such as public health and safety. 152 153 Commissioner Hodder stated prioritizing the needs of the City would also create more 154 community engagement through surveys and as the community sets its priorities then the City 155 would be able to respond. 156 157 Commissioner Konidena stated prioritizing the projects and placing those for public safety as a 158 number one priority may not give the City the ability to do other projects that may not be directly 159 linked to public safety. 160 161 Chair Schroeder stated public safety encompasses more than police and fire. She stated priorities 162 could also include maintaining existing assets rather than buy new. 163 164 Commissioner Zeller stated a guiding document would be helpful for when the City is not able to 165 fund all of the projects in a year. 166 167 Commissioner Bachhuber stated having a framework that establishes how decisions are being 168 made would also enhance the City’s transparency. 169 170 Ms. Cynthia White stated several years ago there had been an opportunity for residents to 171 prioritize projects on the City’s website. This project had been a failure. She encouraged the 172 Commission look at this and see if they can determine why this project did not work and how 173 this could be improved. She explained her notes state that a lack of interchangeable skills sets 174 make it difficult to prioritize because the City may not have the necessary skilled employees for 175 a particular project the year it is supposed to be included in the budget. 176 177 Item 3: Attachment A