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Memorandum : DRAFT November 29, 2016 Date Hard-Copy Announcements Postcard A postcard announcement can be mailed, handed out at the front desk of community o facilities or by staff during programs and events. Mailings should occur shortly before public meetings. Poster/flyer An 11 x 17 poster announcing major events should be posted at locations throughout the o city (and in nearby facilities and businesses) shortly before the events. It should also be displayed at other City meetings held in the appropriate timeframe. Events and Meeting Announcements Digital and Hardcopy materials (as noted above) will be used to advertise events proposed for the Study community engagement process: Public meetings/open houses o Intercept events o The City of Roseville will send meeting invitations and collect RSVPs (or recruit participants by other means) for the following proposed events: Public meetings o Engagement Metrics Monitoring The goal is to engage the full range of Roseville constituencies in defining the future of the City. To ensure the goal is being achieved, participation in the public engagement program should be monitored on at least a biweekly basis against the following objectives. If the objectives arenÔt being met, the engagement program should be adjusted. 1.Grow the contact list each month. 2.Increase the Facebook ÑlikesÒ and Twitter followers for City of Roseville. 3.Achieve at least one dialogue on the My Sidewalk or Facebook pages each month. 4.Attract participation in each of the engagement target groups. Demographic Data Collection Data on who is participating should be collected. Ease of data collection varies by tool. The following approach to data collection will be followed for all engagement activities associated with the Comprehensive Plan Update process. 1.Collect data on residency (Roseville, Twin Cities Metro, elsewhere), worker/student, or visitor status in as many engagement formats as possible, including focus groups, public meetings, intercepts, online questionnaires, etc. 2.For online questionnaires, collect data on age, race/ethnicity, and gender as well as residency and worker/student, or visitor status. 3.Instruct the facilitator/host to fill out a brief qualitative assessment on who participated at intercepts events, Meetings-in-a-Box, and other meetings and activities where demographic data is difficult to collect. Proposed questions are: a.Where were you? b.What time were you there? c.Who did you interact with? i.Gender: Mostly males, about even males and females, mostly females ii.Under-represented populations: 1.Youth (none, a few - less than 5, some - more than 5, a lot Ï mostly interacted with youth) 2.Seniors (none, a few Ïless than 5, some Ï more than 5, a lot Ïmostly interacted with seniors)