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Memorandum : DRAFT December 8, 2016 Date Potential Engagement Tools: BRAND PROCESS AND CARRY THROUGH TOOLS Community Engagement Plan What we do: The LHB/WSB team works with you to establish project schedule, budget, o communication methods, and most importantly, set goals for the engagement process. We discuss who we want to reach, what we want to tell them, and what we want to learn from them. We also discuss what has worked well in the past and what tools have or havenÔt been tried before. And we try to tailor our process to work well with other outreach efforts you or others may be conducting in your community. Why we do it: This step ensures that we have a shared vision for the engagement process o and that we have a framework against which to measure our progress at various stages of the project. How we do it: We will begin this process at a workshop with members of the Planning o Commission and other related committees and commissions. How often/when we do it: This is where and when we start! o Public Open House What we do: We foster a discussion between project stakeholders at various stages in a o design or planning process. This may include introducing the process, reviewing opportunities and challenges, envisioning future scenarios, developing a shared vision, reviewing proposals and designs, and so forth. The most important consideration is how to develop positive communication that supports the projectÔs success. Why we do it: Open houses are a good way to provide a transparent, public forum for o discussing a project at conception and reviewing project progress at key intervals. They can also foster dialogue between stakeholders. How we do it: Based on our goals for the Open House, The LHB/WSB team develops an o agenda, presentations, discussion questions, boards, exercises, comment cards, etc. We usually conduct the meeting, although some clients prefer to conduct the meetings themselves with our support. How often/when we do it: Most processes include one to three open houses, depending on o the project scope and schedule. Charrettes and workshops (potential tool) What we do: Charrettes and workshops provide an opportunity for the design team and o community members to plan and design together. They build a shared understanding of opportunities and constraints and foster focused, creative thinking. Why we do it: By focusing on a project in an intensive way, we can often jump start a o project and provide a lot of excitement and momentum. It is often a very efficient way to get through the very iterative early steps of design and review. How we do it: Based on our goals for the charrette, The LHB/WSB team develops an o agenda, presentations, base maps, exercises, etc. We also provide direction during the meeting, but it is a very collaborative and flexible format. Charrettes can last several hours or several days, depending on the needs of the project. How often/when we do it: Most charrettes and workshops are conducted once during a o process, usually after existing conditions have been well established but before design and planning has progressed very far. Panel discussions (potential tool) What we do: A team of experts on various aspects of the project can present and discuss o important aspects of a project in a public forum, as well as answer questions. Why we do it: This can be a very fun and efficient way to educate a community on many o aspects of a project. How we do it: We work with you to determine what experts can be invited and then o develop some leading questions. How often/when we do it: Usually only occurs once at the early stages of a project, but can o be used for different reasons at different stages. Focus Groups What we do: Based on our goals for the project, we plan a series of meetings on discrete o