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Memorandum : DRAFT December 8, 2016 Date topics and then invite stakeholders with a particular interest in those topics to join us for a meeting. Why we do it: Focus groups are a very useful way to take a close look at discrete topics. o They also can generate interest in certain portions of the community and help us reach deeper into difficult to reach demographics by building a dialogue and relationships. How we do it: We provide a series of questions about the topic and can either lead the o meeting or support you in doing so. How often/when we do it: Usually focus groups are most useful early in the process since we o use them as a way to begin discussions. Stakeholder interviews What we do: Based on our goals for the project, we plan a series of interviews with certain o experts or stakeholders whom we feel have a particular interest or perspective on the process. Why we do it: Interviews are another way to build important relationships and can be o particularly useful in making certain stakeholders feel they are receiving careful attention. How we do it: We provide a series of questions about the topic and can either lead the o meeting or support you in doing so. How often/when we do it: Usually stakeholder interviews are most useful early in the process o since we use them as a way to begin discussions. Listening Sessions What we do: Based on our goals for the project, we plan a series of meetings with certain o community groups or geographic areas and then invite stakeholders with a particular interest in those topics to join us for a session. Why we do it: Listening sessions are a great way to develop trust with certain communities o because they focus on listening to concerns and ideas, rather than presenting or delivering informationÐthough of course thereÔs some room for both. They differ from focus groups in that we are not directing the topic too directly and we can be more flexible with the direction of the conversation. How we do it: We provide a series of questions about the topic and can either lead the o meeting or support you in doing so. How often/when we do it: Usually listening sessions are most useful early in the process since o we use them as a way to begin discussions. Intercepts What we do: Intercepts are an especially powerful tool for efficiently getting information to o and from a community because we meet them where they are. We take simple exercises out to pre-existing events or popular places (fairs, farmerÔs markets, malls, parks, busy intersections, etc.) and get live feedback. Why we do it: Many people simply will not attend public meetings for a variety of reasons. o Often these are exactly the people we hope to reach: minorities, young people, disadvantaged populations, working parents, etc. How we do it: The LHB/WSB team provides three to four boards with a series of o questions, images, maps, diagrams, or other materials that can be easily answered by passers-by with limited guidance from a facilitator. We also provide forms for facilitators to record their findings and observations. How often/when we do it: Intercepts are usually deployed early and continuously. They may o be revised to meet needs at different points in the process. Meetings in a Box What we do: Meetings-in-a-Box (MIB) are useful for many of the same reasons that o intercepts are: we provide fairly self-explanatory materials that nearly anyone can use. The MIBs are usually taken to meetings that already are taking place (rotary clubs, neighborhood events, board meetings, etc.) so that information about the project can be disseminated and interest can be generated in providing feedback via other tools, such as online surveys. Why we do it: We can efficiently provide project information and increase participation in o