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Regular Planning Commission Meeting Draft Minutes – Wednesday, December 7, 2016 Page 6 Ms. Perduadvised that it would be set up shortly, probably after the first of the year, and 220 serve as a central repository of information.Ms. Perdunoted that in addition to that 221 repository for team review, a public website would also allow for community engagement 222 for the process and with a different purpose. 223 At the request of Chair Boguszewski, Ms. Perduclarified that some of the repository site 224 would be accessible by the public as well. 225 Ms. Collins advised that staff would work with WSB on retrieval of that information (e.g. 226 laser fiche) for an easy way to map those documents in one location and then put them 227 on the comprehensive plan website page; with Chair Boguszewski duly noting that idea. 228 Various components of the preliminary schedule were addressed and their color coding 229 (e.g. Table of Contents) and a realistic and timely framework to accomplish them or 230 those already in place. 231 Ms. Major clarified the term “kick off” in terms of internally such as tonight’s meeting; and 232 that intended for the public in a more formal way anticipated in January of 2017 after 233 which tonight’s discussion could be incorporated into that process and anidea of some 234 dates that could work for that public process. 235 Chair Boguszewski agreed that it was unrealistic to expect additional meetings in 236 December; but suggested consideration of a regular date from individual commissioners, 237 with staff assistance, to incorporated an additional PC meeting specific to the 238 comprehensive plan update as a standard unless more detailed areas come forward 239 after March of 2017 and require more meetings. 240 With Member Bull stating his preference for a public announcement for the formal public 241 “kick-off” meeting, Ms. Major clarified that part of tonight’s discussion should include how 242 each of those meetings should be noticed. 243 Chair Boguszewski noted the need to start now! 244 Member Kimble suggested developing something exciting for branding the community 245 engagement process; with Ms. Major agreeing that was included in the “key messages” 246 section of their memorandum of November 29, 2016; and needed serious consideration. 247 Specific to public notifications, Ms. Perdunoted that PC meetings were obviously public, 248 but when moving more into other public events or engagement opportunities, she 249 anticipated using many different avenues to advertise those options; and asked for staff 250 and PC ideas. 251 Chair Boguszewski suggested all public meetings be announced and follow the same 252 meeting notification rules. 253 Ms. Collins opined that the City Council may want to be invited to the formal kick-off, and 254 thus would need routine notification requirements anytime a quorum of them may be in 255 attendance. 256 Chair Boguszewski agreed that the public “kick off” should be billed and serve as a 257 celebratory event. 258 At the request of Member Bull, Ms. Collins advised that staff was fully aware of public 259 meeting restrictions and as addressed by the Uniform Commission Code noted the 260 process for calling special meetings and three-day notification rules followed by a Class 261 B Statutory city. 262 As he had addressed earlier, Chair Boguszewski advised that his intent was that one or 263 two representatives of the PC volunteer to serve as point people to meet with each 264