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Regular Planning Commission Meeting Minutes – Wednesday, December 7, 2016 Page 21 Chair Boguszewski agreed that the intent for the second meeting be only for the 910 comprehensive plan update and no land use items; but also suggested having it as a 911 standing agenda item at the regular PC meeting each month. 912 Member Bull suggested the second monthly meeting be held in work session format. 913 Member Murphy asked the difference in a regular or work session format and Chair 914 Boguszewski also sought clarification on how Member Bull envisioned a work session. 915 Member Bull opined that a regular meeting agenda provided for an agreed-upon agenda 916 for a meeting by the group or staff; but a work session format allowed for more flexibility. 917 Ms. Collins clarified the requirements for notice and publication of any agenda ahead of 918 time, eliminating much of that flexibility, no matter what format was applied. 919 Chair Boguszewski referenced how this topic was listed on tonight’s agenda, without 920 going into detail of what the discussion would involve, and only providing a general 921 heading. Chair Boguszewski opined that he found that sufficient for public notice, 922 allowing freedom within that general topic to the extent known at that time, but providing 923 some flexibility in specific topics or other topics to be determined at the meeting. 924 Ms. Collins summarized that intent as similar to a revolving comprehensive plan 925 discussion for every agenda meeting; however, if an additional meeting was planned, 926 she noted the need to check on the available of the Council Chambers for teleplay 927 purposes. 928 Member Kimble suggested a proposed placeholder until staff has the opportunity to work 929 with the consultant on a suggested meeting schedule, whether or not needed every 930 month. 931 Chair Boguszewski recognized that idea or also suggested establishing a base from 932 which to work or noted that the meeting could be moved accordingly if a key member 933 happened to be unable to make a particular meeting date. 934 Mr. Paschke stated he wasn’t sure it mattered what the meeting was called, but clarified 935 that at times the PC would be making decisions, and the information was needed for the 936 public in advance of that decision-making with published agendas and public notice for 937 their attendance at a meeting of interest to them. Mr. Paschke noted that the whole goal 938 was to get as much information out to the public as possible, for the transparency and 939 engagement opportunities; with the initial meetings maybe being fewer as the PC figures 940 things out process-wise; versus their later review and formal recommendations to the 941 City Council. 942 Chair Boguszewski agreed with the importance in being able to have the meetings 943 broadcast. Therefore, Chair Boguszewski suggested pulling back and coming to the 944 January 2017 meeting with individual PC calendars and all cognizant of possible dates 945 for an additional monthly meeting to ensure a quorum was available for those meetings 946 as needed. 947 Ms. Collins further advised that the City Council was adamant that information being 948 discussed be published in meeting packet materials for public information and 949 engagement, all toward being more transparent. 950 Member Bull volunteered to serve as one of the two PC representatives attending 951 various meetings for the comprehensive plan update process. 952 Chair Boguszewski confirmed that Members Kimble and Gitzen had also expressed their 953 interest in serving as part of the core subgroup as well. Chair Boguszewski suggested 954