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Regular Planning Commission Meeting Minutes – Wednesday, December 7, 2016 Page 22 splitting things up to ensure at least one of the volunteers was at each opportunity for 955 community engagement and then to report back to the full body. 956 Member Murphy noted the probable need for alternate representatives when it got to 957 that point, depending on schedules and calendars; noting that at some opportunities, the 958 full PC or a quorum of the PC may be interested in attending. 959 Ms. Major noted as an example the “meeting in a box” tool, seeking interest and 960 involvement from all of the PC commissioners, not just the core team, or one or two 961 representatives of the PC. 962 Chair Boguszewski stated his agreement with any and all of the PC attending, but 963 clarified his concern was that a minimum of one representative of the PC, either Member 964 Bull, Member Kimble, or Member Gitzen be at each and every activity or event, no 965 matter how small or how large; and suggested they work among themselves as to who 966 covered which opportunity. Chair Boguszewski reiterated that this was his understanding 967 of the City Council’s direction that the PC would serve as the lead for this 968 comprehensive plan update. 969 At the request of Member Bull, Ms. Perdu summarized tonight’s action plan: 970 • Ms. Major would work on an updated plan and then the WSB team would send that 971 information back to city staff for dissemination to the PC for individual editing, input 972 and ideas; 973 • City staff would work on calendar dates to schedule a work session for discussion at 974 the January PC meeting 975 • A “Table of Contents” would be drafted to circulate to the PC at their January PC 976 meeting for their information and additional input; 977 • WSB would work with staff to develop the repository of information for the website 978 and an appropriate format for it. 979 CEC Member Sparby noted that without a “Table of Contents” defined, it would be hard 980 to know what engagement was needed. 981 Chair Boguszewski noted that the plan would be for the PC to vote on the “Table of 982 Contents” in January; and as noted by Member Kimble, something may still be 983 inadvertently omitted but the goal was that the process remain open and balanced; and 984 remain flexible. 985 Member Bull asked that behind the scenes the WSB team and city staff work on ideas to 986 engage other cultures in the area to ensure that as the process was finalized, those 987 groups were made to understand that their opinions were welcome. 988 While specific groups could be asked how best to engage with them, Ms. Major stated 989 that her only hesitation would be in doing so before the process as a whole was defined; 990 as well as prior to having input from the CEC and Human Rights Commission as part of 991 that overall scope. Ms. Major expressed concern that by approaching those groups too 992 soon in the process might misdirect efforts and actually unbalance the process. 993 Therefore, Ms. Major suggested the PC commit to moving forward with the next step for 994 the plan before dialing in those aspects. 995 Member Bull agreed to some extent, but also disagreed, opining those groups may 996 already have structures and/or meetings in place for outreach if the city only knew they 997 already existed. 998