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Regular Planning Commission Meeting Minutes – Wednesday, December 7, 2016 Page 4 3) Before leaving tonight’s meeting, Chair Boguszewski asked that individual 128 commissioners consider at least one commissioner to attend those meetings before the 129 PC next met in January of 2017. 130 Based on the charge of the Councilmembers, Chair Boguszewski advised that the intent 131 was in reviewing concepts, ranges, goals and other components of the process, the PC 132 not only being reactive but proactively inject their thoughts throughout the process, an 133 interesting role for the PC to play in amending the city’s comprehensive plan as a guide 134 for the community over the next decade and beyond. 135 Member Murphy encouraged all commissioners to review the meeting of the City Council 136 where they discussed the comprehensive plan update and awarded the contract to WSB 137 and related discussions. 138 Mr. Lloyd advised that his main role in the current agenda item would be to introduce this 139 extra PC business as detailed in the staff report and ultimately forward the PC’s 140 recommendations to the City Council on how to draft the public engagement plan that 141 might be created for the process. Mr. Lloyd introduced CEC Commissioners Peter 142 Sparby and Erik Tomlinson. 143 Discussion flowed from this point on among all present. In addition to the WSB proposal 144 included in the meeting materials, a November 29, 2016 memorandum to staff and the 145 PC was also included from the WSB team specific to their ideas for the community 146 engagement portion of the comprehensive plan update. 147 Based on her expertise as a landscape architect and her previous work on the Roseville 148 Parks and Recreation System Master Plan and subsequent Renewal Program, Ms. 149 Major advised that it was her role to lead the community engagement process and 150 negotiate the PC’s role in working with the City Council and others through the process. 151 As Senior Planner and Project Manager for the Roseville Comprehensive Plan, Ms. 152 Perdu suggested starting with an overview and introduction of their team that the PC 153 may see at their meetings, as well as a preliminary overview of the schedule, while 154 keeping in mind that the schedule remained conceptual in nature at this point. 155 Chair Boguszewski reiterated that the schedule had to include the PC, and if less 156 frequent could be adjusted accordingly. As he previously noted, if organizational 157 meetings are being held, the PC would identify one or two of its commissioners to 158 always be involved in those meetings. If representatives of the PC are involved, Chair 159 Boguszewski respectfully requested and reiterated that no meeting involving any 160 substantive discussion would be held without PC involvement. 161 Ms. Perdu assured the PC that this was their understanding as well, since those 162 substantive discussions would occur at meetings of the Planning Commission. 163 Community Development Director Kari Collins noted various engagement options that 164 staff had worked with or was considering and a variety of cultural organizations that may 165 also want to be involved in the process, with the schedule and process developed to 166 accommodate that involvement. 167 Ms. Perdu recognized several other members of the WSB team that would be assisting 168 WSB in-house in wrapping up the plan and making recommendations to her and Ms. 169 Major during the update process: Mr. Addison Lewis and Ms. Karina Heim, both 170 Community Planners with WSB. However, Ms. Perdu noted that Ms. Major would serve 171 as the lead for the community engagement effort, with Mr. Gromberg of WSB serving as 172 the Economic Development Specialist for that element of the plan. 173