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Finance Commission Minutes December 13, 2016 – Draft Minutes Page 4 of 7 make a replacement or purchase, then the City should take advantage of that. Also, operation 137 needs may trump the needs of the CIP. 138 139 Commissioner Zeller suggested adding the guidelines to the Capital Investment Policy at this 140 time and look at adding a justification at a later time. 141 142 Chair Schroeder stated the Commission would continue discussion on the justification piece of 143 the Capital Investment Policy at the next meeting. 144 145 146 Identify Discussion Topics for 2017 Work Plan 147 148 Chair Schroeder stated the department head budget reviews were not included in the 2017 work 149 plan but they had been part of the 2016 budget review. She suggested a tour of the public works 150 facility be added to the 2017 Commission work plan. 151 152 Commissioner Harold asked if the City’s budget communications would be reviewed in January 153 as part of the January discussion “Review Budget Comment Card Content and Layout”. 154 155 Finance Director Miller stated the budget card formant and content would also include 156 discussions on the budget communications. 157 158 Commissioner Zeller stated he would like to add a review of the 2016 operating results. 159 160 Finance Director Miller stated the final results would be ready in May and presented tot eh 161 Council at that time. The City does not have published finalized financials until May. 162 163 Commissioner Zeller stated it would be helpful to have some of this information before June so 164 they could make recommendations on the budget to the City Council. He clarified an 165 information projection would be helpful. 166 167 Finance Director Miller stated staff does not prepare end of year audit paperwork until March. 168 169 Chair Schroeder suggested a preliminary update of 2016 results in April. She would also like to 170 add the CIP justification format to the February agenda. The Commission had also suggested 171 changes to their Charter and would like request a follow up on this item. 172 173 Finance Director Miller stated this change would require a change in City Code and would need 174 to be included in the City’s 2017 work plan. Staff will remind the City Council that this item 175 was sent to them for review. 176 177 Commissioner Harold stated the Commission had discussed creating a tracking tool for items 178 sent to the Council. This could be something that simply designates items as submitted, 179 completed, and pending. He stated he would create this for the next meeting. 180 181 Item #3: Attachment A