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Finance Commission Minutes December 13, 2016 – Draft Minutes Page 5 of 7 Chair Schroeder stated this would be a helpful tool for the joint meeting with the City Council. 182 183 Commissioner Hodder suggested taking a tour of the Park and Rec. assets including the Oval. 184 185 Finance Director Miller stated the Parks Commission will host a series of tours a couple of times 186 a year and the Commission could participate in those. He would work with the department heads 187 to set up tour dates. He stated the 2017 budget process had not been determined so they have not 188 established if or when the department heads would make budget presentations. This is 189 something that will be determined in January or February. He stated they could include a 190 placeholder for these presentations in the May agenda. 191 192 Chair Schroeder stated this would be Commissioner Konidena’s last meeting. She thanked him 193 for his service on the Finance Commission. 194 195 196 Continue Discussion on a Financial Dashboard Concept 197 198 Commissioner Hodder presented a financial dashboard sample, using TABLO, to the 199 Commission that would provide a visual presentation of the City’s budget, budget by actual and 200 trend lines. These visual aids are helpful when looking over different years. This particular 201 program requires the data to be in an Excel format. 202 203 Chair Schroeder asked how the data was entered into the program. 204 205 Commissioner Hodder stated the data was exported from Excel and if it is organized correctly 206 TABLO will read it and organize it into tables and graphs. It would take time to set up the 207 program but once it is setup it could be very useful in providing as much detail as a person would 208 need. 209 210 Commissioner Bachhuber stated the visual information is easy to read and make comparisons. 211 212 Chair Schroeder asked if the level of detail could be restricted for different user groups. 213 214 Commissioner Hodder stated this was correct. The information provided in TABLO represents 215 the same information that the documents on the website has. It is just packaged differently. 216 217 Commissioner Harold stated for this particular program there would be a large one-time cost and 218 an annual fee. He asked if the vision was to have this embedded on the City’s website. 219 220 Commissioner Hodder stated the idea would be to have the view and narrative available on the 221 website but the data would be set. 222 223 Chair Schroeder asked what system the City currently uses internally. 224 225 Item #3: Attachment A