CC_Minutes_2017_0123 - Laserfiche WebLink

Home

Regular City Council Meeting Monday,January 23, 2017 Page 12 Mayor Roe suggested a response card or other option to ask questions that could prove self-engaging of attendees before, during and after those meetings. City Council Meetings Ms. Major noted these dates will remain flexible throughout the process, and sug- gested, with agreement by Mayor Roe, that these meeting could use topical ques- tions or concentrated discussions as well. Community-wide Public Meetings At the request of Councilmember McGehee, Mr. Lloyd clarified that the city's Communications Department staff was holding a place in each upcoming City News edition — depending on tonight's direction from the City Council — to in- clude information on the comprehensive plan update process. Given the timing for September/October public meetings, Councilmember Willmus suggested narrowing that timeframe after Labor Day and before MEA weekend to facilitate those residents going south for the winter months. Ms. Major added that reminder for the team to be aware of that suggestion closer to scheduling that meeting. Councilmember Laliberte asked for more information on what was intended at a workshop, such as scheduled at the Fairview Community Center; and how input was collected and documented. Ms. Major reported that there would be very little presentation done at the first meeting beyond answering key questions and telling people why they're there. Ms. Major advised that the intent was to initiate interactive participation, through exercises people did when arriving, small group exercises, and providing options for people to talk to each other and the consultant team. Ms. Major advised that this was part of the important process for the Roseville community to own the re- sults of their planning efforts. In response to Councilmember Laliberte, Ms. Ma- jor advised that the information was gathered from self-information boards, com- ment cards, notes taken by the team throughout the room through questions and reporting back, and scanning or photographing displays, all of which would be- come part of the public record posted on the comprehensive plan website. Councilmember Etten asked about the choice of location at a school facility ver- sus a city-owned facility such as the Skating Center. Councilmember Etten opined that the location may create a perception and identify who was running the event or activity. Ms. Major clarified that the location remained a question mark at this point; with the need identified to allow enough meeting space and parking for the expected attendance, as yet to be better defined.