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f Regular City Council Meeting Monday,January 30,2017 Page 20 for consideration by the Planning Commission and City Council in the near fu- ture. At the request of Councilmember McGehee, City Planner Paschke reported that staff did not receive a significant number of responses about State Fair Parking. As was typical with many events or activities in Roseville that occurred periodi- cally but were not daily or weekly year-round, Mr. Paschke advised that they may not become a major concern until the event or activity was actually occurring. However, Mr. Paschke confirmed no one appeared at the Open House as part of the State Fair's Interim Permit (IU) renewal recently to provide comment for the applicant and/or staff to address any of those concerns. However, Mr. Paschke reported that those citizens still had an opportunity to comment and engage at the Planning Commission's public hearing and subsequent City Council consideration of the IU renewal. Councilmember Willmus suggested a Facebook blast by staff before those oppor- tunities and/or before the State Fair comes up; with that request duly noted by City Manager Trudgeon. Councilmember McGehee stated her support of continuing the broader notifica- tion area. Mayor Roe referenced the action coming before the Planning Commission this week, seeking to alert staff to his preference that ordinance language be clear on what developer and city requirements are beyond simplifying it to state an appli- cant should simply contact the Community Development Department. City Planner Paschke clarified that staff's goal was for the City Councils adoption by resolution of a policy versus code language and requiring a 2-3 month process for City Council amendment versus implementing changes through policy that can be modified as needed. Mr. Planner advised that this was staff's rationale in not including that in the Planning Commission report, as the City Council would be taking that action via resolution. However, Councilmember Etten agreed with Mayor Roe's concerns, opining that city code language should reference that policy if it informed the code so people would understand that connection. Community Development Director Kari Collins agreed that code language should point to the policy. However, since the open house and notification policy is ad- ministrative in nature, Ms. Collins stated that those details often made city code more rigid. Ms. Collins stated that staff was more comfortable having this laid out in policy, she reiterated that something should be referenced in city code. Even for those things that are basic open house processes, Mayor Roe opined that policies outlining more specifics still needed to be included as basic requirements