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To: Parks and Recreation Commission <br />From: Lonnie Brokke <br />Date: December 28, 2016 <br />Re: Notes for Commission Meeting on January 3, 2017 <br />1. Introductions <br />2. Public Comment Invited <br />3. Approval of Minutes of the December 6, 2016 Meeting <br />Enclosed is a copy of the minutes of December 6, 2016. Please be prepared to <br />approve/amend. <br />Requested Commission Action: Approve/amend meeting minutes of December 6, 2016. <br />4. Program Review — Park Maintenance and Development <br />As possible, throughout the year and seasons, we are planning to have various staff <br />members attend your meeting to discuss what is going on in their particular area and gather <br />your thoughts and feedback. <br />This month, newly appointed Park Superintendent Jim Taylor will be at the meeting to <br />introduce himself and provide a general update of what is going on in his area. Requested <br />Commission Action: Review, update, provide feedback. <br />5. Cedarholm Golf Course Clubhouse Replacement Process <br />At your November meeting you reviewed and provide input on a draft scope of work to <br />engage design services for replacing the golf course clubhouse as well as consideration of <br />the entire site. Staff has since compiled the information into a final scope that is included in <br />your packet. <br />As discussed and planned, since the City had relatively recently went through a rigorous <br />Best Value consultant selection process for the Renewal Program we have reached out for <br />a proposal from Park Building Architects Hagen, Christensen and MclLwain. The <br />Clubhouse Renewal Proposal that was sent to them as well as their Response Proposal is <br />included in your packet. If all appears to be in the right direction from your perspective, it is <br />anticipated that it will be brought to the City Council for their action on January 9t", 2017. A <br />brief overview and status update will be provided at your meeting. Please be prepared to <br />provide any feedback and consider a recommendation. <br />This topic will be a regular agenda item each month in order to keep the full Commission <br />updated, allow for continued community input and to gather your advice. Commission <br />Stoner and Gelbach will continue to be involved as representatives of the Commission. <br />Requested Commission Action: Review, update, provide feedback and consider <br />recommendation. <br />6. Staff Report — A summary of any current topics will be provided. <br />7. Other <br />8. Adjournment <br />