Commission Handbook2017 mid pages

Home

4 City of Roseville y Commissioner’s Handbook Article III. Roles and Responsibilities Section 3.01 Role of Chair The chair presides at all official meetings and generally ensures that the group reviews and acts upon the items on the agenda. The chair is expected to ensure that decisions are made in a timely manner, yet be careful not to limit discussion - assuring that both mem- bers of the public and fellow commission members have an opportunity to be heard. Responsibilities of the Chair: • Preside over all official meetings of the commission. • Consult with the staff liaison in drafting the meeting agenda, if necessary. • Attend City Council meetings as needed to represent the commission. • Serve as a model of leadership and inspire public confidence in Roseville’s government. The chairperson is also the person vested with authority to: • Call a meeting to order and propose adjournment. • Recognize and call upon speakers. • Call for debate and vote on motions. • Clarify or request clarifications of motions made by members. • Rule whether motions are out of order. • Interpret and enforce any meeting management bylaws or rules of procedure. • Call members to order if they disregard rules of procedure or decorum for the meeting. • Ensure that meetings are conducted in an efficient and productive manner. The effective chairperson also: • Solicits discussion and opinions from all members. • Does not allow personal attacks. • Keeps the discussion focused on the issue. • Builds trust through fairness to all the participants. Section 3.02 Role of Commission Members Serving on a commission is a privilege that implies a responsibility to act in the best interest of the City of Roseville. Members serve as ambassadors of the city, and represent the interests of the city both at official meetings as well as outside of City Hall. As an ambassa- dor of the city, it is important to understand that your words and actions reflect that role at all times. A member is expected to: • Attend scheduled meetings or let the staff liaison know if you will be absent from a meeting. • Prepare in advance of meetings (e.g. read agenda packet carefully prior to the meeting) and be familiar with issues on the agenda. • Contact the staff liaison if there are questions or the member requires additional information on an agenda item prior to the meeting. • Fully participate in meetings and carry out assignments. • Use community members to obtain feedback on topics under consideration. • Be considerate of fellow members and staff. • Demonstrate respect, kindness, consideration, and courtesy to others. • Be respectful of other people’s time. Stay focused and act ef- ficiently during meetings. • Act and speak with honesty and integrity. • Not direct staff. • Not speak for the commission unless authorized by the commission. • Not speak for the city unless authorized to do so by action of the City Council.