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5City of Roseville y Commissioner’s Handbook Section 3.03 Role of Staff Liaison Some City staff are assigned the additional duty of serving as a com- mission staff liaison. As a commission liaison, the staff member will serve as the link between the commission and the City Council. Typi- cally the staff liaison is responsible for orienting and helping train new members, facilitating meetings, providing necessary information re- garding rules and regulations, preparing and presenting reports to the commission and answering any questions that may arise at meetings. Other duties include: • Ensuring that a work plan for the coming calendar year and summary of accomplishments in the prior calendar year is sub- mitted by the commission. Provide administrative support. • Consulting with the chair to prepare agendas as necessary. • Posting meeting agendas in compliance with the state open meeting law. • Distributing meeting packets to members. • Preparing minutes and distribute them to the City Council in either draft or final form. • Presenting an accompanying report that contains a recommen- dation for action. Section 3.04 Relationship with City Council Members serve an important role in extending the reach of the democratic process into the community. The City Council relies on the work of commissions and boards, however, members should be aware of and sensitive to the Council’s need to balance priorities and goals for the entire city. Members of commissions should: • Think of themselves as advisors to the City Council and ambassadors of the city. • Make their decisions based on their collective judgment and not try to predict what action the City Council may take. Section 3.05 Social Media Members of city commissions are increasingly called upon to communicate with the public and stakeholders via a variety of channels. Social media such as Twitter, Facebook or professional networks like LinkedIn are becoming media platforms where citizens are spend- ing more and more time. Many members use social media in various ways. However the ‘personal’ style of social media can make it difficult to draw the line between public/professional and private use. As an ambassador of the city, it is important to remember that your statements and opin- ions must remain personal and cannot be regarded as representing the city’s nor your commission’s official position. Please consider this when posting on social media on topics that could be related to your work with the city and do not give the impression that you are speak- ing on behalf of the city or commission. Exercise good judgment and remember that even when you write in your personal capacity, you are still a commission member. Section 3.06 Removal of Members The City Council is responsible for appointment to all city commis- sions and reserves the right to appoint, reappoint or remove any individual from a commission at any time.